Job Summary

We are seeking a detail-oriented and proactive Accounts Payable Analyst / General Accounting Executive to join our finance team. The ideal candidate will be responsible for managing end-to-end Accounts Payable processes, invoice processing, vendor management, account reconciliations, expense tracking, and month-end close activities. This role requires strong accounting knowledge, excellent Excel skills, and the ability to work effectively in a fast-paced environment while ensuring accuracy and compliance.

Key Responsibilities

- Review, verify, and process vendor invoices and payment requests for accuracy and completeness.
- Sort, code, and match invoices with supporting documentation and purchase records.
- Identify, investigate, and resolve invoice discrepancies, pricing variances, and payment-related issues.
- Set up invoices for payment and ensure timely processing of vendor payments.
- Enter and upload invoices into accounting systems and ERP platforms.
- Prepare and process electronic fund transfers, ACH payments, wire transfers, and check payments.
- Execute scheduled check runs and maintain payment records.
- Post transactions into journals, ledgers, and accounting records accurately.
- Perform accounts payable reconciliations and investigate outstanding items.
- Monitor vendor accounts to ensure payments are current and resolved within defined timelines.
- Manage employee expense reports and reimbursement processes.
- Maintain vendor master records and supporting documentation.
- Communicate with vendors and internal stakeholders to resolve payment and account-related queries.
- Generate weekly and monthly AP reports, aging reports,



and reconciliation reports.
- Support month-end and year-end closing activities.
- Provide documentation and support for internal and external audits.
- Maintain accurate financial records while ensuring confidentiality of company information.
- Work with internal helpdesk/ticketing systems to manage AP-related requests and escalations.

Required Qualifications

- Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
- 2-8 years of experience in Accounts Payable, Procure-to-Pay (P2P), or General Accounting.
- Strong understanding of Accounts Payable processes and accounting principles.
- Experience working in the outsourcing/BPO/shared services environment preferred.
- Hands-on experience with ERP systems such as SAP, Oracle, NetSuite, Dynamics, or similar platforms.
- Advanced proficiency in Microsoft Excel, including:
- VLOOKUP/XLOOKUP
- Pivot Tables
- SUMIF/SUMIFS
- IF Functions
- Data Validation
- Reconciliation Reporting

- Experience with helpdesk/ticketing tools and workflow management systems.
- Strong analytical, problem-solving, and organizational skills.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities and meet deadlines in a dynamic environment.

Preferred Skills

- Experience in AP reconciliations and vendor management.
- Exposure to audit support and compliance activities.
- Knowledge of month-end close processes.
- Robust attention to detail and commitment to accuracy.
- Customer-service mindset when interacting with vendors and internal stakeholders.

Location

Work From Home (WFH)

Shift Timing

US Shift: 8:00 PM IST to 5:30 AM IST

📌 Senior Accounts Officer – Accounts Payable- WFH (Noida)
🏢 QX Global Group
📍 Noida