Quality Control Manager

Ultima Search

About Company

Ultima Search provides range of Pest Management Solutions for urban pests. It is one of the leading organizations in India delivering comprehensive pest control solutions - products as well as qualified pest management services.

We believe in delivering value added outcome to our customers.

ItemDetailJob titleQuality Control ManagerFunctionQuality Assurance &

- Quality Control (Operations)LevelManagerReports to[Head Quality &
- Plant Head]LocationManufacturing Facility at Vapi with periodic visits to contract formulators, suppliers and warehousesBusiness scopeThe Quality Control Manager is accountable for the overall quality of various products offered by Ultima Search - Procured Raw Materials (Technical-grade actives, reagents, emulsifiers, various other chemicals, solvents), Packing Material, other procurements needed and finished goods.

An Experience of capex procurement will be an added advantage.

The incumbent will be the custodian of product quality and regulatory conformity, accountable for right-first-time batch release, analytical integrity, audit readiness and zero tolerance for sub-standard or misbranded product.Scope of Roles

Quality strategy and planning

Define and drive the annual quality plan, objectives and KPIs aligned to business goals, covering the in-house plant, contract formulators and suppliers; build, maintain and improve the Quality Management System (QMS) in line with ISO 9001 and Good Manufacturing Practices (GMP), with documented SOPs and controls.

Set and maintain specifications and acceptance criteria for technical actives, formulation inputs, packaging and finished goods, aligned to CIB&RC; registration commitments, BIS and FAO/WHO specifications and approved product dossiers.

¢ Track quality trends, rejections, re-work, complaints and cost of poor quality; lead improvement projects using Lean, Six Sigma, Kaizen and 5S.

Incoming material quality and vendor management

¢ Oversee inspection, testing and release of technical-grade active ingredients (assay, identity, moisture and relevant impurities), solvents, emulsifiers, wetting and dispersing agents, fillers (clay, silica etc.), stabilizers and adjuvants against approved specifications.

¢ Inspect packaging materials such as HDPE/COEX bottles, drums, pouches, caps, liners, cartons, labels and shippers for dimensions, material quality, print accuracy and leak/seal integrity.

¢ Verify supplier Certificates of Analysis (CoA) through periodic independent testing and use statistical sampling plans (AQL, ISO 2859-1) for inspection.

¢ Qualify, audit and rate suppliers, technical sources and contract formulators; manage approved vendor lists, supplier corrective actions and development; control rejection, quarantine and return of non-conforming material.

In-process and finished goods quality control

¢ Implement and monitor in-process checks at weighing, charging, milling, blending, granulation, homogenisation, filling, sealing, labelling and packing, including line clearance, first-batch verification and reconciliation.

¢ Ensure batch-wise testing and release of finished formulations against specifications, including active ingredient content, pH, density, viscosity, appearance, emulsion stability and re-emulsification (EC), suspensibility, wettability, wet sieve residue, dispersion stability and particle size (SC, WP, WG, OD), persistent foam, pourability, dissolution and dispersibility (WG/SL), flowability, dustiness and attrition (granules), moisture content, flash point for solvent-based products, and net content.

¢ Plan and review storage stability studies, including accelerated storage (e.g. 54C for 14 days), low-temperature stability and real-time shelf-life studies, with testing as per CIPAC and equivalent methods.

¢ Verify label and packaging accuracy: product name, active ingredient and percentage, registration and licence details, batch number, manufacturing and expiry dates, MRP, hazard pictograms, safety and first-aid statements, and dosage and crop recommendations as approved.

¢ Coordinate with R&D; and Field Development on bio-efficacy and phytotoxicity trial data to confirm that performance is consistently delivered by commercial batches; draw, label, store and review retention samples for each batch for the shelf-life period and support complaint and statutory investigations.

Laboratory and instrumentation management

¢ Manage the QC laboratory, including HPLC, GC, UV-Vis, Karl Fischer titrator, particle size analyser, viscometer, pH and density meters, moisture analyser, sieve shakers, balances and stability chambers; ensure analytical method development, validation and verification, instrument calibration, qualification and preventive maintenance,



and use of certified reference standards.

¢ Maintain Good Laboratory Practices (GLP), and work towards or maintain NABL accreditation (ISO/IEC 17025) where applicable; manage proficiency testing and inter-laboratory comparisons; manage laboratory safety, solvent and chemical storage, sample disposal and hazardous waste handling.

Non-conformance, CAPA and continuous improvement

¢ Investigate deviations, out-of-specification (OOS) and out-of-trend (OOT) results and complaints using structured root cause analysis (5-Why, Fishbone, 8D); define, implement and verify Corrective and Preventive Actions (CAPA), and track closure within defined timelines.

¢ Manage change control for actives, sources, formulations, process parameters, packaging and suppliers, ensuring regulatory and quality impact is assessed before implementation.

¢ Take product hold, segregation, reprocessing, rework and disposition decisions with Production, Supply Chain and Regulatory.

Market complaints, statutory samples, traceability and recall

¢ Own the complaint handling process for field and trade complaints: sample retrieval, analysis, investigation, closure and feedback to Sales and customers.

¢ Handle statutory samples drawn by Insecticide Inspectors, manage referee analysis and legal timelines, and prevent sub-standard or misbranded product from reaching the market.

¢ Maintain end-to-end batch traceability from raw material to dispatch, and design, test and execute product recall and mock recall procedures; support the company in handling spurious and counterfeit product incidents in coordination with Regulatory and Sales.

Regulatory compliance, safety and standards

¢ Ensure all products and processes comply with the Insecticides Act, 1968 and Insecticides Rules, 1971, including CIB&RC; registration conditions, manufacturing licences, labelling, packaging and shelf-life requirements, and applicable state rules.

¢ Ensure compliance with applicable BIS standards, FAO/WHO specifications, Legal Metrology (Packaged Commodities) Rules and hazard classification and labelling norms (GHS).

¢ Ensure compliance with environmental, health and safety requirements (ISO 14001 / ISO 45001), Factories Act, pollution control board consents, hazardous waste rules and storage norms for flammable solvents.

¢ Be the quality point of contact for regulatory inspections, customer audits, certification bodies and third-party audits; maintain continuous audit readiness and close observations on time.

Documentation and data management

¢ Maintain and control SOPs, specifications, test methods, Batch Manufacturing and Packing Records (BMR/BPR), CoAs, inspection reports, calibration records, stability data and training records.

¢ Ensure good documentation practices and data integrity (ALCOA+), including secure raw data, audit trails and controlled access to analytical systems; prepare and present quality dashboards, MIS and management review inputs periodically.

Team leadership and cross-functional influence

¢ Lead, coach and develop the QC team (chemists, analysts, inspectors); set clear goals, review performance and plan succession.

¢ Train Production, Warehouse, Packing and Sales teams on quality standards, GMP, safe handling and complaint prevention; partner with Production, R&D;, Regulatory, Procurement, Supply Chain, Sales and Technical Services to build a culture of quality ownership.

Qualifications and experience

Education

¢ Essential: B.Sc. in Chemistry / Analytical Chemistry / Industrial Chemistry, or B.E./B.Tech in Chemical Engineering.

¢ Preferred: M.Sc. in Chemistry (Analytical / Organic / Agrochemicals) or a Post-Graduate Diploma / certification in Quality Management.

Experience

¢ 810 years of experience in Quality Control / Quality Assurance in agrochemical formulation, technical manufacturing, pesticides or specialty chemicals, with at least 3 years in a team-leading or managerial role.

¢ Hands-on experience in analysing and releasing multiple formulation types (e.g. EC, SC, WP, WG, SL, GR) and managing a QC laboratory in a manufacturing environment.

¢ Working knowledge of CIPAC methods, FAO/WHO specifications and storage stability protocols; of the Insecticides Act and Rules, CIB&RC; registration and labelling requirements, and statutory sampling procedures.

¢ Experience in supplier and contract formulator quality oversight, and in handling regulatory,



customer and third-party audits.

Technical skills

¢ Analytical techniques: HPLC, GC, UV-Vis, Karl Fischer titration, particle size analysis, titrimetric and physico-chemical testing.

¢ Quality tools: Statistical Process Control (SPC), AQL sampling, root cause analysis, FMEA, CAPA, Lean and Six Sigma.

¢ Quality systems: ISO 9001, GMP, GLP, ISO/IEC 17025, ISO 14001 and ISO 45001; proficiency in MS Office (especially Excel) and familiarity with ERP/QMS/LIMS software.

Desirable

¢ Lean Six Sigma Green/Black Belt, Internal Auditor or Lead Auditor certification (ISO 9001); knowledge of impurity profiling, analytical method validation and residue or bio-efficacy testing principles;

experience in pesticide registration support and dossier data generation.

¢ Fluency in English and Hindi; knowledge of Marathi or another regional language is an advantage.

Competency Required

Each competency below is tied to the responsibilities it supports, with what solid performance looks like in this role.

CompetencyWhat strong performance looks likeFunctional and technical competenciesQuality systems and standardsBuilds, maintains and improves a practical QMS that is documented and consistently followed on the shop floor.Analytical and formulation testing expertiseSelects, validates and applies the right methods for each formulation type; resolves OOS/OOT results with sound technical judgement.Product and process knowledgeLinks formulation, process parameters and raw material quality to product performance and stability.Regulatory and compliance masteryKeeps products, labels, licences and records compliant with the Insecticides Act, CIB&RC;, BIS and EHS requirements; stays audit-ready at all times.Problem solving and root cause analysisUses structured tools to find true causes, implements lasting CAPA and prevents repeat failures.Vendor and supply quality managementDrives supplier and contract formulator performance through audits, scorecards and joint improvement plans.Documentation and data integrityEnsures complete, accurate and traceable records that withstand regulatory and customer scrutiny.Continuous improvementReduces defects, rework and complaints through Lean, Six Sigma and Kaizen initiatives with measurable results.Behavioral and leadership competenciesIntegrity and quality ownershipHolds the line on quality and safety under delivery or cost pressure, and escalates risks early.Decision making under pressureTakes timely, fact-based decisions on holds, releases and recalls with clear risk assessment.Influencing without authorityEarns the cooperation of Production, Supply Chain, Procurement and Sales on quality priorities.People leadership and talent developmentCoaches the QC team, builds technical depth, delegates effectively and develops successors.Stakeholder and relationship managementBuilds credible relationships with regulators, inspectors, auditors, suppliers and customers.Communication and presentationCommunicates quality data, risks and actions clearly to shop floor teams and senior management.Key performance indicators

¢ Right-first-time batch release and reduction in batch rejection, rework and reprocessing; zero statutory sample failures and zero sub-standard or misbranded batches in the market.

¢ Customer and field complaint rate, closure time and repeat complaint reduction; supplier quality performance (incoming rejection rate and supplier rating).

¢ CAPA closure within agreed timelines and effectiveness of corrective actions; audit outcomes (number and severity of observations, and timely closure).

¢ Lab turnaround time, instrument calibration compliance and data integrity compliance; cost of poor quality and quality improvement project savings.

Interfaces, working conditions and growth path

Key interfaces

¢ Internal: Production, R&D;, Field Development, Regulatory Affairs, Procurement, Supply Chain and Warehouse, Sales, Technical Services, EHS, Finance.

¢ External: technical-grade and raw material suppliers, contract formulators, packaging vendors, Insecticide Inspectors and state agriculture departments, CIB&RC; and licensing authorities, certification and NABL bodies, third-party testing laboratories, customer audit teams.

Working conditions

¢ Plant and laboratory-based, with regular floor presence across shifts as required; periodic travel (about 1520%) for vendor and contract formulator audits, warehouse reviews and customer or regulatory audits.

¢ Exposure to chemical, solvent and dust environments; adherence to PPE and safety protocols is mandatory. Peak workload before and during the Kharif and Rabi seasons, around new product launches and during audit cycles.

Growth path

¢ Head Quality &

- Regulatory, Plant Head / Operations Head, or General Manager Quality &
- Operations.

📌 Quality Control Manager - Ultima Search - Vapi
🏢 Ultima Search
📍 Vapi