To provide effective administrative, secretarial, and coordination support to the Principal by managing daily schedules, correspondence, meetings, documentation, communication, and follow-up activities, ensuring the smooth and productive functioning of the Principal's Office.

1. Key Roles and Responsibilities

A. Office Administration & Coordination
- Manage the Principal's daily schedule, appointments, and calendar.
- Coordinate appointments and meetings with HODs, Deans, faculty members, staff, students, parents, and external visitors.
- Handle incoming and outgoing communications, phone calls, emails, and correspondence.
- Receive visitors and coordinate their meetings with the Principal.
- Maintain the confidentiality of official information and communications.

B. Meeting Management
- Schedule and coordinate meetings chaired by the Principal.
- Prepare meeting agendas, collect relevant reports, and circulate meeting invitations.
- Record minutes of meetings (MoM) and maintain meeting documentation.
- Follow up with concerned departments on decisions and action points.
- Maintain a meeting calendar and track pending action items.

C. Documentation & Record Maintenance
- Draft, prepare, and format official letters, circulars, office orders, notices, and administrative communications.
- Maintain files, records, and confidential documents related to the Principal's Office.
- Maintain registers for appointments, meetings, correspondence, and official communications.
- Organize and maintain digital and physical records for easy retrieval.
- Ensure timely submission and updating of reports from various departments.

D. Daily Reporting & Follow-up
- Collect daily updates and status reports from all institutional verticals and departments.




- Prepare a consolidated daily activity report for the Principal.
- Monitor pending tasks, deadlines, and action items assigned by the Principal.
- Coordinate with concerned department heads to obtain progress updates.
- Escalate delayed or critical matters to the Principal's attention.
- Maintain a task tracker to ensure timely completion of assigned responsibilities.

E. Interdepartmental Coordination
- Act as a communication link between the Principal's Office and various departments.
- Coordinate with Deans, HODs, Administrative Heads, and other institutional functionaries.
- Facilitate the circulation of official instructions and announcements.
- Coordinate with HR, Accounts, Administration, Examination, Admissions, and other sections as required.
- Ensure timely communication of important decisions and instructions.

F. Event & Institutional Coordination
- Coordinate official visits, guest meetings, conferences, seminars, and institutional events involving the Principal.
- Arrange meeting venues, schedules, hospitality, and required documents.
- Coordinate invitations and communication with external dignitaries and stakeholders.
- Assist in preparing speeches, presentations, briefing notes, and event-related documents.

G. General Secretarial Support
- Handle printing, scanning, photocopying, and document compilation.
- Prepare presentations, Excel reports, and PowerPoint documents as required.
- Manage email correspondence and maintain an organized filing system.
- Ensure the Principal's Office is organized and administrative requirements are met.
- Perform other duties assigned by the Principal from time to time.

Contact : (phone hidden) Pay: From ₹40,000.00 per month

Work Location: In person

📌 Personal Secretary to Principal (Kondampatti)
🏢 Sri Eshwar College of Engineering - Kinathukadavu
📍 Kondampatti