Job Overview

We are looking for a highly organised, proactive, trustworthy, and well-presented Personal Secretary to provide comprehensive administrative and personal assistance to the Director. The candidate will be responsible for managing schedules, coordinating meetings, handling communication, maintaining records, and ensuring smooth execution of daily personal and professional tasks.

The ideal candidate should have excellent communication skills, strong organisational abilities, discretion, and the ability to manage multiple responsibilities independently.

Key Responsibilities

1. Calendar & Schedule Management

- Manage daily appointments, meetings, and schedules.
- Coordinate business meetings, personal engagements, and travel plans.
- Send reminders and ensure timely follow-ups.
- Prioritise daily activities and manage last-minute schedule changes.

1. Communication Management

- Handle phone calls, emails, WhatsApp messages, and correspondence.
- Coordinate with clients, employees, vendors, and business associates.
- Draft professional emails, letters, messages, and reports.
- Screen and prioritise incoming communications.

1. Personal Assistance

- Manage personal appointments and day-to-day requirements.
- Coordinate hotel bookings, flight tickets, transportation, and reservations.
- Handle personal errands, shopping coordination, and other assigned tasks.
- Assist with family functions, events, and personal commitments when required.

1. Business & Office Coordination

- Coordinate with different departments and business teams.
- Follow up on pending tasks, meetings, payments, and important deadlines.
- Prepare meeting notes and maintain action-item trackers.
- Assist in presentations, Excel reports, documentation, and administrative work.

1.



Documentation & Confidentiality

- Maintain important documents, contacts, and records.
- Organise digital and physical files.
- Handle confidential personal and business information responsibly.
- Ensure important tasks are completed within deadlines.

Required Skills & Qualifications
- Graduate in any discipline.
- 2–5 years of experience as a Personal Secretary, Executive Assistant, or Personal Assistant.
- Excellent spoken and written English and Hindi.
- Strong knowledge of MS Office, Excel, Word, PowerPoint, and Google Workspace.
- Comfortable using WhatsApp, email, online booking platforms, and digital tools.
- Excellent time management and multitasking abilities.
- Professional appearance, communication, and interpersonal skills.
- Ability to work independently and handle urgent assignments.

Personal Attributes
- High integrity, honesty, and confidentiality.
- Punctual, disciplined, and well-organised.
- Smart, proactive, and solution-oriented.
- Calm under pressure.
- Flexible with working hours when required.
- Robust ownership and follow-up skills.

Preferred Candidate
- Experience working directly with a business owner, Director, or Managing Director.
- Ability to manage both professional and personal responsibilities.
- Comfortable coordinating across multiple businesses and teams.
- Available for occasional travel and extended working hours when required.

Key Performance Indicators (KPIs)
- Effective management of the Director’s daily schedule.
- Timely completion of assigned tasks and follow-ups.
- Zero missed appointments or important deadlines.
- Efficient communication and coordination.
- Accuracy in documentation and reporting.
- Maintaining complete confidentiality and trust.

Pay: ₹12,000.00 - ₹55,000.00 per month

Work Location: In person

📌 Personal Secretary to Director (Noida)
🏢 NSDA INDIA PRIVATE
📍 Noida