Full

Executive Assistant to Director

Role Overview

We are looking for a highly organised, proactive, and discreet Executive Assistant to the Director who can provide comprehensive executive, administrative, and personal support. The ideal candidate will be capable of managing a demanding schedule, coordinating with senior stakeholders, handling confidential information, and supporting the Director across business and personal requirements.

Key Responsibilities

1. Calendar & Schedule Management

Manage and coordinate the Director’s calendar, including meetings, appointments, conference calls, and commitments. Proactively identify and resolve scheduling conflicts.

Prioritise appointments and ensure optimal utilisation of the Director’s time.

1. Communication & Correspondence

Act as the primary point of contact for internal and external stakeholders on behalf of the Director. Draft, review, and manage emails, letters, presentations, and other business correspondence.

Ensure all communication is handled professionally, accurately, and in a timely manner.

1. Administrative & Financial Support

Manage expense reports, invoices, documentation, and related administrative processes. Maintain accurate physical and digital records and ensure easy retrieval of important documents.

Coordinate with the Accounts team for financial and payment-related requirements.

Manage the Director’s credit card payments and other personal payments in a timely and confidential manner.

Maintain accurate trackers for statement dates, payment due dates,



and other financial commitments.

1. Project & Business Support

Assist the Director with special projects through research, data analysis, MIS, presentations, and reports. Gather and analyse information to support business decisions.

Identify opportunities to improve processes, automate routine activities, and enhance operational efficiency.

Provide timely follow-ups and ensure completion of assigned tasks.

1. Confidentiality & Discretion

Maintain the highest level of confidentiality while handling sensitive business and personal information. Exercise discretion while dealing with strategic plans, investments, financial information, and personal matters of the Director.

Demonstrate strong integrity, professionalism, and sound judgement at all times.

Essential Qualifications

Excellent written and verbal communication skills in English.

Strong organisational, coordination, and time-management skills.

Working knowledge of AI tools and their practical application in:

Ideal Candidate Profile The ideal candidate should be:

Highly organised and detail-oriented.

Proactive with the ability to anticipate requirements.

Excellent at multitasking and managing priorities.

Mature, discreet, and comfortable handling confidential information.

Strong in written and verbal communication.

Technology-savvy, with an interest in leveraging AI and automation to improve efficiency.

Pay: From ₹32,000.00 per month

Perks

- Flexible schedule

Work Location: In person

📌 Personal Assistant to Managing Director (Preet Vihar)
🏢 HARGUN OVERSEAS
📍 Preet Vihar