Job Summary:

We are seeking a proactive, organized, and discreet Personal Assistant to support the CEO across four companies. The role covers daily scheduling, communication, task tracking, reporting, travel and event coordination, and personal administrative support.

Key Responsibilities:

1. Daily Scheduling & Calendar Management

- Manage and block the CEOs daily calendar across all four companies
- Confirm and remind the CEO of upcoming meetings, calls, events, and shoots
- Prioritize and color-code meetings by company (e.g., Reliserv: blue, Digitalzaa: pink, Fairytales Casa: black)
- Reschedule or cancel meetings when required
- Prepare the CEOs daily agenda by 9:00 AM

2. Communication & Coordination

- Act as the first point of contact for internal and external communication
- Draft and send emails, WhatsApp messages, and follow-ups on the CEOs behalf
- Filter calls and messages, forwarding only significant ones to the CEO
- Send meeting reminders to teams and clients
- Maintain a polite, professional tone in all CEO communications

3. Task Tracking & Dashboard Updates

- Ensure Reva dashboards are updated daily for all businesses
- Follow up with department heads on task status and KPIs
- Prepare an end-of-day CEO briefing with key updates
- Track the CEOs to-dos, pending approvals, and critical escalations

4. Documentation & Reporting

- Collect daily reports from Sales, Marketing, Finance, Operations, and HR
- Summarize reports into one concise document or deck for CEO review
- Maintain soft copies of Minutes of Meeting (MoMs), contracts, quotations, and related records
- Ensure documents requiring the CEOs signature are queued properly

5. Travel, Events & Lifestyle Support

- Plan and book travel for business trips, conferences, and personal events




- Coordinate with vendors and event teams for CEO appearances
- Handle boutique visits, shoots, PR events, and award functions
- Maintain the CEOs wardrobe, shoot calendar, and PR gifting schedule (if required)

6. CEO Support & Personal Efficiency

- Remind the CEO of key personal appointments (family, medical, errands)
- Handle small personal admin work such as courier, printing, scheduling, and vendor payments
- Maintain a daily note of CEO wins, highlights, and priority focus
- Ensure a smooth transition between the CEOs multiple company roles each day

7. Proactive Execution

- Identify tasks the CEO can delegate
- Suggest processes that can be automated or optimized
- Create structured reminders so nothing slips through the cracks
- Prepare short briefs before each meeting so the CEO enters informed

Required Qualifications & Skills

- Bachelors degree in Business Administration, Commerce, Communications, or a related field
- 2 - 5 years of experience as a Personal Assistant, Executive Assistant, or Executive Secretary (experience supporting a CEO or founder preferred)
- Excellent written and verbal communication in English; Hindi proficiency preferred
- Strong calendar management, time management, and prioritization skills
- Proficiency in Google Workspace and/or Microsoft Office (Calendar, Gmail/Outlook, Docs, Sheets, Slides/PowerPoint)
- Experience with dashboards, task management, or project tracking tools
- Skilled in report summarization and preparing concise presentations
- Experience in travel planning, event coordination, and vendor management
- High level of confidentiality, discretion, and professionalism
- Ability to multitask across multiple businesses and shifting priorities

Interested candidates can share their resume at [email protected] or +91 (phone hidden).

📌 Personal Assistant (Navi Mumbai)
🏢 RELISERV SOLUTION
📍 Navi Mumbai