Personal Assistant to Managing Director (PA to MD)

Company: Vision PR – Visionistix PR Private Limited

Location: Ahmedabad, Gujarat

Job Type: Full-time, Permanent

Work Mode: Work from Office

Experience: 1–5 Years

Salary: ₹25,000 – ₹50,000 per month (based on experience and skills)

About Vision PR

Vision PR, operated by Visionistix PR Private Limited, is an integrated marketing, public relations, event management and brand solutions agency based in Ahmedabad, Gujarat.

The company specialises in corporate events, exhibitions, trade fairs, product launches, conferences, brand activations, sponsorship management, outdoor advertising, branding and integrated marketing campaigns.

We work with corporate organisations, government institutions, brands and businesses to deliver creative, strategic and execution-oriented solutions.

Job Overview

We are looking for a smart, proactive, organised and highly responsible Personal Assistant to the Managing Director (PA to MD) to provide executive, administrative and business coordination support.

The selected candidate will work directly with the Managing Director and coordinate with internal departments, clients, vendors, business associates and external stakeholders.

The ideal candidate must have excellent communication skills, strong follow-up abilities, professional conduct and the capability to manage multiple responsibilities independently.

Key Responsibilities

1. Executive Assistance

- Manage the Managing Director's daily schedule, calendar, appointments and meetings.
- Coordinate business meetings, client appointments and professional engagements.
- Maintain daily task lists, reminders and important deadlines.
- Prepare meeting agendas, presentations, reports and business documents.

2. Business Communication

- Draft professional emails, letters, proposals and business correspondence.
- Handle authorised business communications through email and WhatsApp.
- Coordinate with clients, corporate representatives, vendors and business associates.
- Maintain records of important communications and commitments.

3. Internal Team Coordination

- Coordinate with Event Management, Production, Operations, Business Development, Marketing, Digital Media, Accounts and HR departments.




- Follow up with department heads and employees on tasks assigned by the MD.
- Track pending assignments, project updates and deadlines.
- Ensure management instructions are communicated and completed on time.
- Prepare daily or weekly progress updates for the MD.

4. Client & Business Coordination

- Schedule client meetings and business discussions.
- Maintain professional relationships with clients and business associates.
- Assist in preparing business proposals, presentations and commercial offers.
- Coordinate client follow-ups and important business commitments.

5. Travel & Meeting Management

- Arrange flight, hotel, transportation and travel bookings.
- Prepare travel itineraries and meeting schedules.
- Coordinate local and outstation business visits.
- Accompany the MD to selected business meetings, events and exhibitions when required.

6. Administrative & Management Support

- Maintain confidential documents, agreements and important business records.
- Coordinate with Accounts and Administration for approvals, invoices and documentation.
- Prepare meeting minutes, MIS reports and management summaries.
- Monitor pending approvals and important business activities.

7. Confidentiality & Professional Conduct

- Maintain strict confidentiality of company information and business discussions.
- Handle sensitive documents and management communications responsibly.
- Demonstrate professionalism, integrity, punctuality and accountability.

Required Skills
- Excellent communication skills in English and Hindi.
- Gujarati communication skills will be an added advantage.
- Strong email drafting and business communication skills.
- Excellent organisational and time-management abilities.
- Strong follow-up, coordination and multitasking skills.
- Proficiency in MS Word, Excel and PowerPoint.
- Knowledge of Google Workspace, Google Calendar and WhatsApp Business.




- Professional personality and confident interpersonal skills.
- Ability to work independently and manage multiple priorities.
- High level of discretion and confidentiality.

Eligibility Criteria
- Graduate in any discipline; Business Administration or Management qualifications preferred.
- 1–5 years of experience as a Personal Assistant, Executive Assistant, PA to Director, Management Assistant or similar position.
- Freshers with exceptional communication and organisational skills may also apply.
- Candidates must be comfortable working directly with senior management.
- Willingness to travel for business meetings, corporate events and exhibitions.
- Flexibility to work extended hours when business requirements demand.

Preferred Candidate Profile We are looking for someone who is:
- Smart, confident and professionally presentable.
- Proactive rather than dependent on instructions.
- Highly organised and detail-oriented.
- Responsible for timely follow-ups and task completion.
- Comfortable coordinating with senior-level professionals.
- Trustworthy and capable of handling confidential matters.
- Able to work in a dynamic, fast-paced business environment.

Compensation & Benefits
- Market-competitive salary based on experience and capabilities.
- Performance-based incentives, where applicable.
- Travel and mobile reimbursements as per company policy.
- Direct exposure to business operations and senior management.
- Opportunities for professional growth and career development.

Why Join Vision PR? This position offers an opportunity to work directly with the Managing Director and gain valuable exposure to corporate management, client re

Pay: ₹25,000.00 - ₹44,000.00 per month

Benefits

- Commuter assistance
- Flexible schedule
- Food provided
- Paid sick time

Ability to commute/relocate:
- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Experience:
- Corporate Communication: 2 years (Preferred)
- Business Development: 2 years (Preferred)
- Personal assistant: 1 year (Preferred)

Language:
- English (Preferred)

Willingness to travel:
- 25% (Preferred)

Work Location: In person

📌 Personal Assistant to Managing Director (Ahmedabad)
🏢 Vision Medical Services
📍 Ahmedabad