Designation: Office Assistant

Location: Ambernath

Band: 5C

Experience: 1 – 4 Years

Key Responsibilities:

- Office Administration: Support day-to-day office operations, including office opening procedures, maintaining cleanliness and discipline, and ensuring the smooth functioning of office activities.

- Courier Management: Handle incoming and outgoing couriers, maintain dispatch records, and ensure timely delivery and receipt of documents and materials.

- Documentation & Filing: Maintain proper documentation, organize files, update records, and ensure systematic storage of office-related documents.

- Inventory Management: Assist in regular inventory checks, maintain stock records, and coordinate the storage, movement, and logistics of demo units.

- Meeting Coordination: Assist in organizing monthly meetings, including scheduling, meeting room arrangements, venue bookings, and other necessary arrangements.

- Vendor Coordination: Coordinate with vendors for office requirements, assist with vendor documentation, and follow up on service requests and deliveries.

- Installation Report Management: Coordinate the collection of installation reports, assist with data entry and uploading, and maintain updated records.

- Event Support: Assist in coordinating exhibitions, events, and other business activities,



including logistics, creative requirements, and post-event documentation.

- Office Supplies Management: Monitor office stationery and other essential supplies, maintain stock records, and ensure timely replenishment.

- General Administrative Support: Provide day-to-day administrative assistance to internal teams and support other office-related activities as assigned by management.

Requirements & Skills:

- Bachelor's Degree in any discipline.

- 0–2 years of relevant experience in office administration or coordination.

- Basic proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.

- Good verbal and written communication skills in English.

- Strong organizational and multitasking abilities.

- Valuable coordination and interpersonal skills.

- Detail-oriented with a proactive approach to task management.

- Ability to coordinate effectively with internal teams and external vendors.

- Basic knowledge of logistics, inventory management, and documentation will be an added advantage.

- Positive attitude, willingness to learn, and ability to work independently as well as in a team.

Pay: ₹8,000.00 - ₹24,000.00 per month

Work Location: In person

📌 Office Assistant (Pahalgam)
🏢 Alan Electronic Systems
📍 Pahalgam