JD - Process Coordinator & Office Assistant

Experience: 2 - 4 Years

Salary Range: 20,000 - 27,000 per month

Job Type: Full-Time

Department: Admin & Operations

Job Summary

We are looking for a well-organized, proactive, and responsible professional to manage daily office administration work, provide executive assistance, coordinate internal processes, and ensure smooth day-to-day business operations.

The ideal candidate should have good communication skills, strong coordination abilities, along with the ability to multitask and handle administrative responsibilities efficiently.

Key Roles & Responsibilities

- Manage day-to-day office activities and administrative tasks.
- Maintain office records, files, documents, and databases.
- Handle office supplies, stationery, and inventory management.
- Coordinate with vendors, service providers, and visitors.
- Ensure the office is organized and functions smoothly.
- Manage management's daily schedules, appointments, and meetings.
- Handle emails, phone calls, and official correspondence.
- Prepare reports, presentations, letters, and other documents.
- Coordinate meetings and follow up on assigned tasks.
- Maintain confidentiality of business and management information.
- Coordinate with different departments to ensure smooth workflow.
- Monitor daily operational activities and task completion.
- Follow up with team members regarding pending tasks.
- Maintain process records, trackers, and MIS reports.
- Ensure timely communication and execution of assigned responsibilities.
- Maintain Excel sheets and update business-related records.
- Coordinate with clients, suppliers, and internal teams.
- Support management with daily operational requirements.
- Handle additional administrative responsibilities as assigned.
- Coordinate and communicate with various departments of sister concern companies to ensure smooth workflow.




- Manage and coordinate flight and train ticket bookings, travel arrangements, and related logistics for the Managing Director (MD) and other designated personnel.
- Handle and manage the professional and personal assignments of the MD.
- Coordinate and manage the personal requirements, family-related tasks, appointments, and other responsibilities of the Managing Director's family.
- Manage reservations and bookings for hotels, restaurants, meetings, events, and other requirements as per instructions.
- Provide administrative and operational support to the HR department whenever required, including assistance with routine HR activities.
- Handle routine banking-related activities, financial documentation, transactions, and coordination with banks and financial institutions as assigned.
- Maintain and monitor petty cash records, track daily expenses, ensure proper documentation, and prepare expense statements for reconciliation.
- Coordinate the purchase of office stationery, supplies, and other necessary materials while ensuring timely availability and proper inventory management.

Required Skills & Qualifications

- Graduate in any stream (preferred).
- 2 - 4 years of relevant experience in Administration, Executive Assistance, Office Coordination or Operations.
- Good working knowledge of MS Excel, Google workspace, Word, Outlook, Canva and PowerPoint.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Positive follow-up, coordination, and problem-solving skills.
- Ability to work independently and manage multiple responsibilities.
- Professional attitude, punctuality, and attention to detail.
- Responsible and proactive in handling daily tasks.
- Willingness to learn and take initiative.

Pay: ₹20,000.00 - ₹27,000.00 per month

Benefits

- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Office Assistant (Administration) (Charni Road)
🏢 Aries Alloys
📍 Charni Road