MAHENDRA MITHAIWALA PRIVATE LIMITED

MANAGER / SENIOR ACCOUNTS MANAGER

Department: Accounts, Finance, Taxation & Audit Experience: 8- 12 years of relevant experience Scope: Accounts and compliance for 8 retail outlets Team Management: Supervision of 3 Accounts Executives Location: Kakinada, Andhra Pradesh (or as assigned by the Company)Employment Type: Full-time Reporting To: Finance Head / CFO / Management

1. Job Purpose To lead and control the accounting, taxation, audit, financial reporting, and outlet-level reconciliation activities for the Company's 8 retail outlets. The role is responsible for maintaining accurate books of account, ensuring statutory compliance, strengthening internal controls, monitoring outlet transactions, and supervising a team of 3 Accounts Executives.

The incumbent must provide timely, reliable financial information to management and help protect company assets through effective checks, reconciliations, and audit follow-up.

2. Key Roles & Responsibilities

A. Multi-Outlet Accounting & Financial Control

- Oversee day-to-day accounting and financial records for all 8 retail outlets, ensuring transactions are recorded accurately and in the correct accounting period.
- Review sales, cash collections, card/UPI receipts, online payments, discounts, refunds, credit notes, and daily outlet closing reports.
- Ensure timely reconciliation of POS/ERP sales with bank settlements, payment gateways, cash deposits, and general ledger entries.
- Monitor petty cash, cash shortages/excesses, expenses, vendor balances, customer balances, and inter-outlet or inter-branch transactions.
- Review purchase invoices, goods receipt documentation, expense claims, payment requests, and supporting documents before approval or processing.
- Coordinate with Store Managers and operations teams to resolve discrepancies, missing documents, unusual transactions, and delayed submissions.
- Maintain proper documentation and audit trails for all financial transactions.

B. Taxation & Statutory Compliance

- Manage and review GST compliance, including data preparation, return reconciliation, input tax credit checks, e-invoicing/e-way bill applicability, and timely filing through the authorised process.
- Oversee TDS calculations, deductions, payments, quarterly returns, certificates, and reconciliation with books of account, as applicable.
- Ensure compliance with income-tax requirements, advance tax support, tax audit schedules, and other applicable statutory obligations.
- Coordinate with external consultants, auditors, and tax professionals on assessments, notices, reconciliations, and departmental queries.
- Track due dates, maintain a compliance calendar, and ensure timely payment and filing of applicable statutory liabilities.
- Keep updated on relevant changes in GST, income tax, accounting standards, and other regulations affecting the business.

C. Audit, Internal Controls & Risk Management

- Plan and coordinate internal, statutory, tax,



and stock-related audit requirements with the concerned teams and auditors.
- Prepare audit schedules, ledgers, reconciliations, vouchers, invoices, bank statements, and supporting documents for audit verification.
- Identify control gaps, irregular transactions, duplicate payments, unusual discounts/refunds, cash variances, and compliance risks; escalate significant issues promptly.
- Monitor closure of audit observations and ensure corrective and preventive actions are implemented within agreed timelines.
- Strengthen maker-checker controls, approval workflows, payment controls, document retention, and segregation of duties.
- Support stock and inventory reconciliations with operations, including purchase, consumption, wastage, transfers, and stock adjustments where applicable.

D. Financial Reporting & Month-End Closing

- Lead monthly, quarterly, and annual closing activities and ensure timely finalisation of outlet-wise and consolidated accounts.
- Prepare or review profit and loss statements, balance sheet schedules, trial balance, cash-flow information, expense analysis, and management reports.
- Analyse outlet-wise sales, gross margins, operating expenses, profitability, and variances against budgets or previous periods.
- Review bank reconciliations, vendor/customer ageing, accruals, provisions, prepaid expenses, fixed assets, depreciation, and balance-sheet reconciliations.
- Provide accurate financial insights and exception reports to management to support operational and business decisions.

E. Team Leadership & Coordination

- Lead, allocate work to, and supervise 3 Accounts Executives, ensuring clear ownership, accuracy, and timely completion of tasks.
- Review the team's work, reconciliations, vouchers, reports, and compliance schedules before submission or finalisation.
- Set daily, weekly, and monthly priorities; monitor productivity and resolve work-related bottlenecks.
- Train team members on accounting processes, GST/TDS documentation, ERP/POS procedures, internal controls, and reporting standards.
- Coordinate with management, outlet managers, procurement, production, HR, banking partners, and external auditors as required.

F. Systems, Process Improvement & Confidentiality

- Use the Company's accounting software, ERP/POS systems, and Microsoft Excel to maintain records and prepare reconciliations and reports.
- Improve standard operating procedures, reporting formats, documentation quality, and automation of recurring accounting tasks.
- Maintain confidentiality of financial information, employee/vendor details, banking data, and company records.




- Ensure records are securely maintained and readily available for authorised review, audit, or statutory inspection.

3. Required Qualifications & Experience

- 8-12 years of relevant experience in accounts, taxation, audit, and financial control; experience managing multi-outlet retail, FMCG, food, restaurant, or similar operations is strongly preferred.
- B.Com is required; M.Com, CA Inter, CMA Inter, or a relevant professional qualification will be an advantage.
- Demonstrable experience in GST, TDS, income-tax compliance, audit coordination, bank reconciliation, and financial reporting.
- Prior experience supervising a team and coordinating accounts across multiple branches or outlets.
- Strong working knowledge of accounting software/ERP, POS reconciliation, and advanced Excel functions such as PivotTables, SUMIFS, XLOOKUP/VLOOKUP, and data analysis.
- Valuable communication, problem-solving, analytical, organisational, and people-management skills.

4. Key Performance Indicators (KPIs)

- Timely and accurate monthly closing of all 8 outlets.
- Completion of daily sales, cash, bank, card, UPI, and POS reconciliations within defined timelines.
- On-time filing and payment of applicable statutory returns and liabilities, with minimal avoidable errors or interest/penalties.
- Accuracy and completeness of financial statements, schedules, and management reports.
- Reduction in unresolved reconciliation differences, audit observations, and repeat control issues.
- Timely completion and review of work assigned to the 3 Accounts Executives.
- Effective monitoring of outlet expenses, vendor balances, cash variances, and financial exceptions.

5. Competencies & Personal Attributes

- High integrity, attention to detail, and ownership of financial accuracy.
- Strong analytical thinking and ability to investigate discrepancies.
- Ability to manage deadlines and multiple outlet requirements simultaneously.
- Proactive communication and effective coordination across departments.
- Confidentiality, sound judgement, and a disciplined approach to compliance.
- Ability to coach team members while maintaining accountability and quality.

6. Working Relationships Internal: Management/Finance Head, Accounts Executives, Store Managers, Operations, Procurement, Production, HR, and other relevant departments.

External: Statutory and internal auditors, tax consultants, banks, vendors, and government departments, as authorised.

7. Application Requirements

Interested candidates should submit an updated resume highlighting multi-outlet accounting experience, GST and taxation exposure, audit responsibilities, accounting software/ERP proficiency, team-management experience, current salary, expected salary, and notice period. Candidates may also include examples of financial reporting or process improvements they have handled, without disclosing confidential information.

Email: [email protected] or (phone hidden)

Mahendra Mithaiwala Private Limited |

📌 Manager / Senior Accounts Manager (Kakinada)
🏢 Mahendra Mithaiwala
📍 Kakinada