Head of ERP Product Design & Functional Architecture

Company: Distinct Infotech Solutions

Location: Kochi, Kerala | Work Mode: WFO

Experience: 7–10+ Years | Employment Type: Full-Time

About the Role

We are seeking an experienced Head of ERP Product Design & Functional Architecture to lead the functional design and architecture of complex ERP systems and enterprise applications.

This is not a conventional UI/UX leadership role. It combines product thinking, ERP domain knowledge, business process expertise, functional architecture, technical understanding, and client-facing leadership.

The role will lead a multidisciplinary team of UI/UX Designers, Business Analysts, and Technical Documentation Writers to translate business requirements into scalable functionality, integrated workflows, and implementation-ready specifications.

Key Responsibilities

1. ERP Product Strategy & Functional Design

- Lead functional design and product experience across ERP modules.
- Translate business requirements into scalable features, workflows, and business rules.
- Ensure consistency across modules and identify functional gaps or process inefficiencies.
- Evaluate requirements based on business value, feasibility, scalability, and maintainability.

2. Functional Architecture & Workflow Design

- Design multi-module ERP architecture covering Finance, Accounting, Procurement, Sales, Inventory, HR, CRM, and Operations.
- Define module relationships, data flows, transaction lifecycles, validations, permissions, and dependencies.
- Design end-to-end workflows, approval hierarchies, notifications, exception handling, and automated processes.
- Collaborate with Engineering to ensure functional designs are technically feasible and scalable.

3. API & System Integration

- Define functional API and integration requirements in collaboration with Engineering.
- Document data mappings, API operations, validations, dependencies, and error-handling scenarios.
- Review integration specifications for functional completeness and consistency.

4. UI/UX & Business Analysis Leadership

- Lead UI/UX Designers and guide wireframes, prototypes, user journeys, and design systems.
- Lead Business Analysts in preparing functional requirements, user stories, use cases,



and acceptance criteria.
- Review and approve functional specifications and designs before development handoff.
- Ensure requirements cover business rules, exceptions, dependencies, and edge cases.

5. Product Documentation

- Lead Technical Documentation Writers and establish documentation standards.
- Ensure preparation and maintenance of PRDs, functional specifications, API documentation, process diagrams, and user guides.
- Maintain requirements traceability and a single source of truth for approved product functionality.

6. Client & Stakeholder Management

- Lead client discovery sessions, requirements workshops, and design walkthroughs.
- Understand business challenges and translate them into functional solutions.
- Manage client expectations, clarify scope, and document functional decisions.
- Coordinate with Product, Engineering, QA, Implementation, Sales, and other stakeholders.

7. Product vs. Customization Decisions

- Evaluate requirements and classify them as core product, configurable, integration-based, client-specific customization, deferred, or rejected.
- Assess business value, technical feasibility, development effort, and long-term maintenance impact.
- Ensure customizations do not compromise product scalability, consistency, or upgradeability.

8. Team Leadership & Decision-Making

- Lead and develop a multidisciplinary team of UI/UX Designers, Business Analysts, and Technical Documentation Writers.
- Allocate resources, establish quality standards, and manage priorities.
- Make independent functional decisions and resolve cross-functional issues.
- Escalate strategic, contractual, or high-impact decisions to senior management.

Required Skills & Qualifications

- Strong experience in ERP and multi-module enterprise product design.
- Expertise in business process mapping, workflow design, and functional architecture.
- Proficiency in PRDs,



functional specifications, user stories, and acceptance criteria.
- Functional understanding of REST APIs, JSON, webhooks, SQL, and data relationships.
- Experience with Figma or equivalent wireframing and prototyping tools.
- Proficiency in Jira, Azure DevOps, or equivalent tools.
- Strong understanding of Agile/Scrum and software development lifecycle.
- Excellent client communication, analytical thinking, and decision-making skills.
- Proven ability to lead multidisciplinary teams and manage stakeholders.

Educational Qualifications & Experience

- Bachelor's degree in Computer Science, IT, Engineering, Business, or a related field. MBA / PG preferred.
- 7–10+ years of relevant experience in ERP, enterprise software, product design, functional architecture, or business systems analysis.
- Minimum 2–3 years of team leadership or ownership of significant product design initiatives.
- Proven experience in client-facing requirements discovery and enterprise product development.
- Practical understanding of API integrations, data flows, and system dependencies.

Preferred Skills & Certifications

- Experience in banking, finance, accounting, payments, or enterprise business applications.
- Knowledge of BPMN, UML, Swagger/OpenAPI, and Postman.
- Familiarity with multi-tenant SaaS, approval workflows, and audit requirements.
- CBAP / CCBA, CSPO, Protected Product Owner, BPMN / UML, or relevant ERP certifications.

What We Are Looking For A product-minded functional leader who can understand complex business processes, design scalable ERP functionality, lead multidisciplinary teams, and make independent decisions while ensuring product quality, usability, and long-term maintainability. Pay: ₹100,000.00 - ₹200,000.00 per month

Ability to commute/relocate

- Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- How many years of experience do you have in functional architecture, business analysis, or ERP product development?
- Are you an immediate joiner?

Experience:
- product design: 7 years (Required)
- functional architecture: 7 years (Required)

Work Location: In person

📌 Head of ERP Product Design & Functional Architecture (Kochi)
🏢 Distinct Infotech
📍 Kochi