Role & responsibilities

Front Office & Guest Relations

- Manage front office operations and ensure a skilled and welcoming experience for visitors, guests and institutional stakeholders.
- Coordinate visitor registration, access, meetings and movement within the campus in liaison with relevant internal teams.
- Manage visitor hospitality, with particular attention to senior leadership, Board members, industry guests and other institutional visitors.

Conference Rooms & Visitor-Facing Areas

- Manage conference and meeting room bookings and ensure rooms are appropriately prepared and service-ready for scheduled meetings.
- Ensure the reception, conference rooms and key ground-floor visitor-facing areas are organised, presentable and maintained to expected standards.
- Coordinate with Housekeeping, Maintenance, IT/AV and other service teams for timely resolution of requirements.

Events & Institutional Visits

- Coordinate administrative and hospitality arrangements for institutional events, meetings and important visits, including venue readiness, seating, guest reception, F&B; and related logistics.
- Liaise with Branding, Housekeeping, Transport, Security and other internal teams/service partners for smooth execution of events and visits.




- Maintain the event calendar/log, checklists and relevant records for effective planning and tracking.

Hospitality & F&B; Coordination

- Coordinate refreshments, catering and hospitality requirements for visitors, meetings and institutional events.
- Liaise with cafeteria/catering partners to ensure timely service, appropriate presentation and adherence to agreed requirements.
- Maintain relevant service records for verification and bill coordination.

Front Office Administration

- Maintain adequate front-office, conference-room and hospitality supplies and coordinate timely replenishment.
- Maintain visitor, conference-room, event and front-office records/MIS.
- Support other front-office and administrative requirements based on operational needs.

Preferred candidate profile Qualification & Experience

- Graduate in any discipline, preferably in Hospitality, Hotel Management or a related field.
- 2 - 5 years of relevant experience in Front Office, Guest Relations, Hospitality, Corporate Administration or Event Coordination.
- Experience in a corporate, educational, hospitality or institutional environment preferred.

📌 Front Office Receptionist (Ahmedabad)
🏢 Arcelormittal
📍 Ahmedabad