Key Responsibilities

A.

Meeting

Management, Minutes &

- Action Tracking (Major Responsibility)

- Coordinate management meetings, including scheduling, preparing agendas, and circulating relevant documents.

- Attend meetings and accurately capture discussions, key decisions, responsibilities, and agreed timelines.

- Prepare and circulate structured Minutes of Meetings (MoM) within stipulated timelines.

- Maintain and regularly update a centralised tracker of action points arising from meetings.

- Follow up with respective department heads and team members on pending action items.

- Monitor progress against agreed timelines and highlight delays or pending matters.

- Ensure proper tracking of task ownership, deadlines, status, and closure.

- Prepare periodic status updates highlighting completed, pending, and overdue action points.

- Maintain organised records of meeting minutes, management decisions, and significant communications.

- Ensure confidentiality while handling sensitive management discussions and business information.

B. Travel &

- Calendar Management (Minor Responsibility)

- Manage and maintain the Managing Director's calendar, including meetings, appointments, and business commitments.

- Coordinate meeting schedules with internal and external stakeholders.

- Arrange travel requirements, including flight bookings, hotel reservations, local transportation, and travel itineraries.

- Share timely updates regarding travel schedules and meeting details.

- Coordinate changes in schedules and proactively address calendar conflicts.

C.

General Executive Office

Coordination

- Coordinate between the MD's Office and various departments for information, updates, and pending requirements.

- Ensure timely follow-up on instructions and assignments received from the MD.

- Assist in preparing presentations, reports, and management updates as required.





- Handle confidential documents and communications professionally.

- Undertake other coordination and administrative responsibilities as assigned by the MD.

Desired Candidate Profile

Experience

- 1–4 years of relevant experience in Executive Assistance, Management Coordination, Project Coordination, Administration, or a similar role.

- Fresh exposure to working with senior management or department heads will be an advantage.

- Prior experience in preparing Minutes of Meetings, maintaining trackers, and coordinating follow-ups will be preferred.

Key Skills &

- Competencies

- Excellent coordination and follow-up skills.

- Ability to manage multiple tasks and deadlines.

- Proactive approach with a strong sense of ownership.

- Professional and confident approach while interacting with different stakeholders.

- Ability to maintain confidentiality and handle sensitive information.

- Good organisational and time-management skills.

Technical Skills &

- Qualifications

- Working knowledge of MS Office, particularly Excel, Word, and PowerPoint.

- Familiarity with Outlook/Google Calendar.

- Ability to maintain Excel trackers and prepare structured reports

- Graduate in any discipline.

- MBA or postgraduate qualification will be an added advantage.

Desired Personal Attributes

- Self-driven and proactive, with the ability to independently follow up on pending tasks.

- Organised and disciplined in maintaining records and trackers.

- Confident in communicating with employees across different levels of the organisation.

- Strong sense of responsibility and accountability.

- Ability to prioritise tasks and identify matters requiring management attention.

- Dependable, professional, and discreet when handling confidential information.

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s)

- Valid/ similar experience in years?

- Please mention your notice/ joining period.

Work Location: In person

📌 Executive Office Coordinator – MD's Office (Goregaon)
🏢 Ambikaa Dairyland u0026 Rich Foods Private
📍 Goregaon