Executive Assistant

Job Details

- Designation: Executive Assistant
- Contract Tenure: 12 Months
- Salary: 35K 37K
- Gender Preference: Female
- Location: Vashi, Navi Mumbai
- Experience: 35 Years
- Working Days: 5 Days
- Working Time: 9:00 AM 5:30 PM
- Work Mode: Hybrid (Thursday & Friday WFH)

Administration
- Monitoring & processing of Monthly utility payments to vendors.
- Coordinating with service providers, processing any related requests, sort out issue/complains if any, process their payments etc.
- Assistance to internal controllers team & Audit team by maintaining & providing related supporting.
- Coordinate for courier sending samples to customers including proper packaging, receiving courier, distributing, maintaining proper log.
- Sample storage.
- Key document files storage & maintain at right place.
- Coordinate with office boy for sending documents to & from bank, customs in right time.
- Leave details maintain for India team & forwarded to payroll team on quarterly basis.
- Compile & regularly maintain employee insurance, Mediclaim records.
- Coordinator for events like volunteering, quarterly team meetings etc.
- Close Coordination with Asia pacific HR team for providing necessary information as time to time.
- Office utility & stationary replenishment & management.
- Travel Management for India team & overseas visitors including visa co-ordination.
- Assist MD in meeting co-ordination, travel support, reports,



compliance maintenance etc.

Commercial Activities
- Issuance of Sales order (indents) for Imports (Latex & Rubber business) & Local (automotive) business.
- Back up to CSR (Customer Service Representative) /LSR (Logistic Service Representative) as & when needed. As a back up for Local Sales Order Entry management.
- Vendor/Customer codes creating in SAP system.
- Co-ordinate for product code creation in SAP system.
- Enter sales opportunity in sales force system.

Experience:

- Min 3-5 years of experience in office administration, sales assistance etc.
- Good communication skills (writing & talking in fluent English) required.
- Should be resident of Navi Mumbai / Mumbai.
- Sales order and or SAP experience is nice to have.
- Good personality, Socicial nature is nice to have.

If interested share cv on: [email protected]

CONFIDENTIAL NOTE:

The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited

📌 Executive Assistant To MD - Sales Operations (Mumbai)
🏢 PERSOL
📍 Mumbai