Job Role: Executive Assistant to Principal Partner

Company: Matrix Consulting

Location: Jubilee Hills, Hyderabad

Industry: Fintech/Banking Investments

Work Schedule: Monday to Saturday (6 days a week)

Employment Type: Full time

Work Type: Work from Office

Timings: 10:00 AM 7:00 PM

About Matrix Consulting

Matrix Consulting is a professional financial consulting firm focused on delivering high-quality advisory services. We operate with a culture rooted in professionalism, confidentiality, and execution excellence, supporting leadership with structured and dependable operations.

Role Overview

We are seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the Principal Partner. This role is critical in enabling leadership effectiveness and requires a candidate with strong executive presence, exceptional communication skills, and sound judgment.

Key Responsibilities

Strategic &

• Leadership Support • Ensure strong alignment between leadership strategy and on ground execution across teams.

- Sit in key internal and external meetings, extract insights, take minutes, and convert discussions into clear action plans.
- Track decisions, deadlines, and ownership to ensure execution without repeated escalation.
- Step into situations on behalf of leadership when required to unblock delays or resolve issues.
- Identify risks in advance and prepare contingency and backup plans.

Operational

Excellence &

• Process Improvement • Continuously improve internal coordination mechanisms and workflows.
- Standardize templates, SOPs, MIS formats, and internal processes.
- Identify inefficiencies and implement scalable operational systems.
- Ensure no critical email, message, or update is missed.
- Step in proactively to resolve bottlenecks without unnecessary escalation. Administrative &
- Executive Support • Manage dynamic calendars, meetings, and last minute changes seamlessly.




- Handle personal and professional appointments for leadership, including: o Banker and client appointments o Doctor visits o Family coordination when required • Draft professional emails, memos, internal notes, bank reverts, and official communications.
- Prepare short client notes, LinkedIn recruitment posts, internal announcements, birthday wish posters, and event communication. Travel &
- Logistics Management • Coordinate domestic and international travel including: o Flights, hotels, itineraries o Visa documentation, cover letters, and file arrangements o Daily travel itineraries and internal transfers o Insurance, advance payments, and car arrangements • Maintain accurate travel records and documentation.
- Finance, MIS &
- Compliance Support • Expense tracking, petty cash management (up to 1cr), and advance settlements.
- Internal audit assistance including tracking bills, invoices, statements, and GST records.
- MIS preparation, review, and follow ups.
- Maintain organized records, files, and databases.
- Assist in monitoring companywide employee to-do lists and task status. Vendor &
- Third Party Management • Identify, shortlist, negotiate, and coordinate with vendors.
- Draft and manage agreements with third party vendors • Negotiate quotations and manage approvals.
- Coordinate with IT department and third party vendors (e.g., PRS) for EPBX and system issues.
- Oversee servicing and maintenance activities (e.g., RO water filter).
- Coordinate office supplies and prepare monthly office requirement drafts for approval. Office &




- Facility Management • Ensure pantry cleanliness and office hygiene standards.
- Monitor wastage of electricity, manpower, and consumables.
- Coordinate internal audits related to office operations.
- Organize office events and celebrations including:
- Diwali gifts (clients and bankers) • Employee sweets and celebrations • Cakes and internal events Skills &

Competencies • Exceptional organizational, multitasking, and prioritization skills.

- High level of ownership, discretion, and confidentiality.
- Strong written and verbal communication skills.
- Ability to anticipate issues and act proactively.
- Stakeholder management and vendor negotiation skills.
- Strong follow-ups discipline with execution mind-set.
- Comfortable working with senior leadership in high pressure environments.
- Tech savvy with good command over MS Office, Google Workspace, and MIS tools.

Preferred Qualifications • Prior experience supporting CXOs, Founders.

- Exposure to operations, compliance, finance coordination, or chief-of-staff type roles.
- Ability to manage both professional and personal coordination with maturity and diplomacy.

Why Join Us • Health insurance • Opportunity to work directly with leadership and influence strategic execution.

- High impact role with visibility across the organization.
- Dynamic environment with exposure to operations, finance, compliance, and stakeholder management.

Cultural

Fit • Discretion-driven, dependable, and detail-oriented.
- Wearing formal (shirt & trousers) to office is mandatory.
- Comfortable working in a quick-paced, leadership-focused environment • Aligned with a professional, structured, and accountability-driven work culture Role: Administration - Other • Industry Type: Financial Services • Department: Administration &
- Facilities • Employment Type: Full Time, Permanent • Role Category: Administration

📌 Executive Assistant To Managing Director (Hyderabad)
🏢 Matrix consulting
📍 Hyderabad