Key Responsibilities

A. Executive &

- Administrative Support

- Manage the Managing Director's daily calendar, appointments, meetings, and business schedules.

- Organize internal and external meetings, conferences, and business appointments.

- Prepare meeting agendas, presentations, reports, and other management documents.

- Maintain records of important discussions, decisions, and instructions.

- Follow up with concerned departments on tasks assigned by the MD.

B.

Business

Coordination &

- Follow-ups

- Coordinate with Sales, Marketing, Finance, CRM, HR, Projects, Legal, Liaison, and other departments.

- Monitor the progress of important assignments and business activities.

- Collect departmental updates and prepare consolidated reports for the MD.

- Ensure timely execution of instructions and follow-ups from management meetings.

- Act as a communication bridge between the MD and internal/external stakeholders.

C.

Real Estate Business

Coordination

- Coordinate with sales teams regarding plotted developments, villa projects, apartment projects, and ongoing business activities.

- Follow up on project progress, sales performance, collections, and customer-related updates.

- Coordinate meetings with landowners, investors, channel partners, brokers, vendors, and business associates.

- Assist in coordinating property-related discussions, negotiations, and business meetings.

- Track important updates related to land acquisition, registrations, approvals, and project developments in coordination with respective teams.

D. Documentation &

- Reporting

- Prepare MIS reports, business review reports, and management presentations.

- Maintain confidential documents, agreements, contracts, and important business records.

- Draft professional emails, letters, meeting minutes, and internal communications.

- Maintain an organised filing system for important documents and correspondence.

- Ensure accurate documentation and timely submission of reports.

E. Travel &

- Meeting Management





- Arrange domestic and international travel, accommodation, transportation, and itineraries.

- Coordinate with clients, business partners, and senior executives for appointments.

- Manage meeting logistics and ensure all necessary arrangements are completed.

- Handle last-minute schedule changes and urgent business requirements.

F. Confidentiality &

- Skilled Management

- Maintain strict confidentiality of business information and management discussions.

- Handle sensitive business matters with professionalism and discretion.

- Prioritize urgent assignments and manage multiple responsibilities effectively.

- Represent the MD's office professionally while interacting with internal and external stakeholders.

4.

Required Skills &

- Competencies

- Excellent verbal and written communication skills.

- Strong coordination and follow-up capabilities.

- Excellent time management and multitasking skills.

- Good knowledge of MS Office, particularly Excel, PowerPoint, and Word.

- Ability to prepare MIS reports and management presentations.

- Strong email drafting and business correspondence skills.

- Professional etiquette and interpersonal skills.

- Ability to handle confidential information.

- Problem-solving and decision-making abilities.

- Ability to work under pressure and manage urgent assignments.

Industry-Specific Requirements

- Prior experience in Real Estate, Construction, Infrastructure, or Property Development is preferred.

- Understanding of real estate business operations, including plotted developments, villas, apartments, and land transactions.

- Exposure to coordination with senior management, landowners, investors, and business associates.

- Knowledge of property documentation, registration processes, approvals, and liaison activities will be an added advantage.

- Experience supporting CXOs, MDs, CEOs, or business heads is highly preferred.

Pay: ₹45,000.00 - ₹65,000.00 per month

Benefits

- Cell phone reimbursement

- Health insurance

- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Chennai)
🏢 Adissia Developers
📍 Chennai