Associate Founder's Office

(Executive Assistant to the Director)

Male candidates only

SAAS Industry preferred

Contact : Sarika - (phone hidden) (WhatsApp or Call)

Note: If you want your CV shortlisted, Copy, Paste and fill out the below form for a better response.

Job Apply Link: https://shorturl.at/0Xtm6

Follow the Essvee Consultant ( Hiring Solution) channel on

WhatsApp: https://whatsapp.com/channel/0029VaYZ4fe90x2qXr1AMG0K

Work Days: Monday to Friday (along with alternate Saturdays working)

Location: Gurgaon, Sector 66

Experience: 2-3 Years

About the Role

We are looking for a proactive, well-organised, and tech-savvy professional to join our Founder's Office and work closely with the Director.

The person will act as a key point of coordination between the Director, internal teams, clients, and external stakeholders. The primary responsibility will be to manage the Director's schedule, coordinate meetings, track assigned tasks, ensure timely follow-ups, and make sure importantdiscussions and decisions are translated into action.

This role requires someone who takes ownership, stays updated on ongoing activities, communicates effectively, and ensures that nothing important falls through the cracks.

Key Responsibilities

1. Director's Office & Calendar Management

Manage the Director's daily calendar, appointments, meetings, and schedules.

Coordinate and schedule internal and external meetings with clients, partners, vendors and other stakeholders.

Ensure the Director is informed about upcoming meetings, priorities, and important commitments.

Handle meeting arrangements, rescheduling, reminders, and necessary coordination.

Maintain visibility of the Director's daily activities and commitments.

2. Task Delegation & Follow-ups

Coordinate with employees and department heads regarding tasks assigned by the Director.

Track every assigned task, its owner, deadline, and completion status.

Proactively follow up with concerned individuals to ensure timely completion.

Maintain task trackers and provide regular updates to the Director.

Identify delays, pending activities, and bottlenecks and bring them to the Director's attention.

Ensure that decisions taken during meetings are converted into actionable tasks and followed through to completion.

3. Communication & Documentation





Draft professional emails, messages, meeting invitations, reminders, and other communications on the Director's behalf.

Communicate with internal teams, clients, and external stakeholders whenever required.

Prepare meeting agendas, Minutes of Meeting (MoM), summaries, reports, and presentations.

Maintain important records, documents, and confidential information.

Ensure transparent and timely communication between the Director and relevant stakeholders.

4. Client & Stakeholder Coordination

Coordinate with clients, business partners, vendors, and other external stakeholders on behalf of the Director.

Attend meetings or represent the Director whenever required.

Maintain professional relationships and ensure smooth communication.

Travel to other cities when required for client meetings, business discussions, events, or other official assignments.

5. Events & Business Activities

Assist in planning and coordinating company events, meetings, conferences, and business activities.

Suggest ideas for improving internal coordination, business activities, and company events.

Handle event-related communication, scheduling, logistics, and follow-ups.

Support the Director with special projects and other business-related assignments.

6. Business & Operational Coordination

Stay updated on important ongoing activities across departments.

Coordinate with different teams to collect updates and provide relevant information to the Director.

Maintain dashboards, reports, and trackers to ensure visibility of ongoing work.

Assist in improving task management, communication, and operational processes.

Required Skills & Qualifications

Excellent verbal and written communication skills.

Strong organisational, coordination, and follow-up skills.

Valuable command of professional English.

Proactive attitude with a solid sense of ownership and accountability.

Ability to manage multiple responsibilities and changing priorities.





Strong time-management and problem-solving skills.

Professional, confident, and well-groomed personality.

Ability to communicate confidently with senior management, clients, and external stakeholders.

High level of professionalism and confidentiality.

Willingness to travel to other cities for official work whenever required.

Technical Skills & Software Knowledge

Candidates should have practical working knowledge of business and productivity tools, including:

CRM Softwares

Project & Task Management Tools

Communication Tools

Calendar Management

Productivity Tools

Documentation & Collaboration platforms

Candidates should understand how to use these tools for task assignment, tracking deadlines, monitoring progress, maintaining records, and coordinating with teams.

Preferred Background

Experience in an Executive Assistant, Founder's Office, Director's Office, Business Operations, or similar role.

Experience working in a SaaS or product-based company will be an added advantage.

Candidates who have worked directly with founders, directors, CEOs, or senior management will be preferred.

Experience handling client coordination, business meetings, and cross-functional follow-ups will be an advantage.

Ideal Candidate Profile

We are looking for someone who is:

Highly organised and detail-oriented.

Proactive rather than someone who waits for instructions.

Comfortable taking ownership of responsibilities from beginning to completion.

Confident in communicating with people at all levels.

Technically comfortable and quick to learn new software.

Capable of handling confidential matters with discretion.

Flexible, dependable, and comfortable working in a fast-paced business environment.

The ideal candidate should be someone who can act as the Director's extended support system, ensuring smooth coordination, effective communication, and timely execution of important business activities.

Interested candidates can apply or share their updated CVs at [email protected]

Current Openings ( Naukri ) :

https://www.naukri.com/essvee-consultant-jobs-careers-123488705

Current Openings ( LinkedIn ) :

https://www.linkedin.com/company/essvee-consultants/posts/

Thanks & Regards,

Sarika

(phone hidden)

📌 Executive Assistant (Gurugram)
🏢 ESSVEE SERVICES
📍 Gurugram