Looking for Job Title: Executive Assistant to Director

Location : Andheri MIDC

Shifts : 6 Days Working , 9 hours day shift

Experience : Minimum 5 years into Administration role

Co. Industry : Fashion Retail

Role Overview :

The Executive Assistant will support senior leadership by managing communication, coordinating meetings, and ensuring smooth execution of key business priorities. The role involves preparing for leadership reviews, documenting discussions, tracking action items, and coordinating with stakeholders while maintaining confidentiality, accuracy, and efficiency.

Key Responsibilities

1. Meeting Governance & Coordination

- Plan, schedule, and coordinate business review meetings, leadership discussions, and cross-functional forums.
- Develop and circulate structured meeting agendas in advance, ensuring alignment on objectives and discussion priorities.
- Ensure all relevant data, reports, and presentations are collated and shared prior to meetings for informed decision-making.

2. Documentation & Communication

- Capture detailed, accurate, and actionable Minutes of Meeting (MOM), highlighting key discussions, decisions, and next steps.
- Disseminate MOMs within defined timelines, ensuring clarity and completeness.
- Maintain a repository of all meeting records, ensuring easy accessibility and version control.

3. Action Tracking & Follow-ups

- Track action items arising from meetings and proactively follow up with stakeholders to ensure timely closure.
- Provide periodic status updates to leadership on pending, completed, and overdue action points.
- Escalate delays or risks in execution in a timely and structured manner.

4. Stakeholder Management & Coordination

- Liaise with cross-functional teams to gather inputs, updates,



and data required for leadership
- Act as a communication bridge between senior leadership and internal/external stakeholders to ensure alignment and clarity.
- Build strong working relationships to enable smooth coordination and collaboration across teams.

5. Reporting & Presentation Support

- Assist in the preparation of high-quality presentations, dashboards, and reports for leadership reviews.
- Compile and analyze data to support business discussions and decision-making.
- Ensure consistency, accuracy, and professionalism in all deliverables.

6. Administrative & Operational Support

- Manage documentation, records, and trackers related to meetings, projects, and business updates.
- Support leadership in ad-hoc coordination, scheduling, and operational tasks as required.
- Ensure adherence to timelines, processes, and organizational standards.

Key Skills & Competencies

1. Strong organizational and multitasking abilities with exceptional time management skills
2. Excellent written and verbal communication with a professional and structured approach
3. High attention to detail and accuracy in documentation and reporting
4. Proactive mindset with strong follow-up and ownership orientation
5. Effective stakeholder management and interpersonal skills
6. Ability to handle sensitive and confidential information with integrity and discretion
7. Advanced proficiency in MS Office tools, particularly Excel (data handling), PowerPoint (presentations), and Word (documentation)Preferred

Qualifications & Experience Prior experience supporting senior leadership in a corporate setting will be an added advantage

Budget : 8 to 10 LPA (_Depending upon Exp & Interview_)

Share cv's at bhakti.oasis04gmail.com or Click Apply

📌 EA- Executive Assistant To Director - Fashion Retail - Andheri MIDC (Mumbai)
🏢 SG Oasis
📍 Mumbai