Key Responsibilities

1.

Dispatch

Operations &

- Coordination –

- Handle daily material dispatch operations and ensure timely processing of customer orders.

- Prepare and verify sales invoices, delivery challans, e-way bills, and other dispatch-related documents.

- Coordinate with warehouse teams regarding stock availability, packing, loading, and material dispatch.

- Coordinate with transporters, logistics providers, and courier services for timely shipment arrangements.

- Verify product descriptions, quantities, customer details, delivery addresses, and invoice values before dispatch.

- Track dispatched materials and follow up with transporters until successful delivery.

- Maintain daily dispatch registers, shipment tracking records, and delivery confirmation reports.

- Coordinate with the sales team regarding pending orders, urgent dispatches, and customer delivery requirements.

- Maintain records of pending, completed, and delayed dispatches.

- Handle dispatch-related queries and resolve delivery coordination issues.

- Ensure proper documentation of material movement, stock transfers, and delivery acknowledgements.

- Prepare daily and monthly dispatch reports using MS Excel.

2. Billing &

- Accounting Operations

- Prepare sales invoices, purchase entries, credit notes, and debit notes using Tally or ERP software.

- Record day-to-day accounting transactions, including receipts, payments, and expenses.

- Maintain customer and vendor ledgers and assist with outstanding payment tracking.

- Perform basic bank reconciliation and ledger verification.

- Maintain petty cash and expense records.

- Coordinate with the warehouse team for stock reconciliation and inventory-related documentation.

- Maintain accurate records of sales, purchases, billing, and dispatch transactions.





- Assist the Finance Head with GST documentation, e-invoicing (where applicable), and basic accounting reports.

- Prepare basic MIS reports and maintain Excel trackers.

- Ensure all invoices and supporting accounting documents are properly maintained and filed.

Required Skills &

- Knowledge

- Mandatory hands-on experience in Tally Prime / Tally ERP.

- Practical experience in sales billing, invoicing, and dispatch documentation.

- Positive working knowledge of MS Excel, including basic formulas, filters, and reporting.

- Knowledge of GST invoices, e-way bills, delivery challans, and transport documentation.

- Experience coordinating with warehouse teams, transporters, and sales departments.

- Basic understanding of inventory management and stock reconciliation.

- Knowledge of customer and vendor ledger maintenance.

- Good communication and coordination skills.

- Ability to manage multiple dispatches and maintain accurate records.

- Strong attention to detail and ability to meet daily operational deadlines.

Preferred Candidate Profile

- 2–5 years of relevant experience in dispatch, billing, accounts, or commercial operations.

- Candidates currently working as Dispatch Executive, Billing Executive, Accounts &
- Dispatch Executive, Commercial Executive, or Logistics &
- Billing Coordinator

.

- Mandatory Requirement: Proficiency in Hindi is required

- Previous experience in manufacturing companies, building materials, construction chemicals, trading companies, or distribution businesses.

- Practical experience in handling customer invoices, stock movement, transport coordination, and Tally entries.

- Candidates who have independently handled daily billing and dispatch activities will be given preference.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Dispatch & Junior Accountant (Sanath Nagar)
🏢 Carbolink Group
📍 Sanath Nagar