Job Title: Sales Back Office & Coordination Executive

Industry: Chemicals & Adhesives

Experience: 3+ years

Salary: Up to 5 LPA

Location: Pune Bhosari

Timings: 9 AM to 6:15 pm

Week Off: Alternate Saturday & Every Sunday

Reports to: National Head of Sales & Marketing

Type: B2B

Gender: Male candidates preferred

Role Summary:

The candidate will be responsible for managing the sales Back-office operations of the organization from Bhosari, Pune (H.O). The candidate will work collaboratively across the Organization to optimize performance, drive growth of the business and maintain the integrity of the sales coordination. The candidates role would involve communication with key clients and dealers to grow the sales for the organization.

The position interacts with:

Internally: With The Directors, National Head, Desk Sales team.

Externally: Clients and Dealers, Dealer's Representative.

Key Responsibilities:

- Sales & Customer Support: Quotations, customer/vendor documentation, ERP customer master creation, email management, customer queries, and sample dispatch coordination.
- Sales Team Coordination: Customer/dealer follow-ups, inactive account tracking, trial and complaint follow-ups, sample feedback, travel expense verification, and dealer training support.
- MIS & ERP Reporting: Sales targets vs. achievements, dealer sales, payment performance, ageing analysis, quarterly performance, travel reports, credit note tracking, and ERP-compatible reporting formats.
- Transport & Logistics: Dispatch scheduling, vehicle allocation, delivery tracking, transporter coordination, LR copies, and resolution of delivery-related issues
- Stores & Production Coordination: Stock verification, invoicing instructions, near-expiry stock clearance, MRP printing, material availability, pending orders, and urgent sample dispatches.




- R&D; & Technical Documentation Support: TDS/MSDS preparation, complaint coordination, batch revalidation, BOM/variant creation, and certification support.
- Accounts & Commercial Coordination: Payment follow-ups, ledger reconciliation, unidentified payment tracking, credit/debit notes, and vendor payment coordination. Setting auto-emails for Ledgers, Accounts Receivable, and monthly sales data for Dealers / Customers.
- Export Documentation & Coordination: Export-related documentation, shipping documents, and coordination with relevant departments and logistics partners.
- Marketing & Artwork Coordination: Brochures, labels, product literature, website updates, digital marketing content, promotional materials, and coordination with external agencies.
- Exhibition Management: Registrations, documentation, approvals, vendor coordination, payments, logistics, stall arrangements, and product demonstration scheduling.
- General Administration & Compliance: Customer/dealer feedback forms, ISO documentation, email signature troubleshooting, call redirection, and general administrative coordination.
- Business Development Support: Warehouse planning, stock mapping, dealer-wise promotional material allocation.

Requirements:

- Graduate with approximately 3+ years of relevant experience in sales coordination/back-office operations, preferably in a manufacturing industry or B2B company.
- Good working knowledge of ERP, MS Excel, MIS reporting, email communication, and documentation.
- Solid coordination, follow-up, communication, and multitasking skills.
- Ability to independently manage multiple responsibilities and coordinate effectively across departments

Recruiter Details:

Name: Sri Gatla

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📌 Sales Coordination Executive - Chemical Industry - Bhosari (Pune)
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