Key Responsibilities

1. Administration Management

- Manage day-to-day plant administration activities.
- Oversee housekeeping, gardening, pest control, and facility maintenance.
- Manage office supplies, stationery, uniforms, PPE, and other consumables.
- Coordinate annual events, employee engagement activities, and visitor management.
- Responsible for Asset inventory of HR and Admin.
- Need to provide support to safety activities in terms of Administration

2. Canteen Management in Cafeteria

- Monitor daily canteen/Cafeteria operations and food quality.
- Coordinate with canteen/Cafeteria vendors for meal planning and service improvements.
- Ensure compliance with food safety and hygiene standards.
- Monitor meal attendance and consumption records.
- Address employee feedback and complaints related to food services.
- Verify canteen bills and vendor invoices.
- Conduct periodic audits of food quality, cleanliness, and service standards.
- Ensure adequate seating, water supply, and dining facilities.

3. Security Management

- Manage premises security operations, including access control and visitor management.
- Supervise security personnel and contract security agencies.
- Monitor CCTV systems, surveillance activities, and security records.
- Investigate security breaches, theft, vandalism, and unauthorized access incidents.
- Ensure compliance with security protocols for employees, contractors, and visitors.




- Coordinate with local authorities and emergency services when required.
- Connect with Global security for documentation and Audits.

4. Transportation Management

- Coordinate employee transportation services and vehicle scheduling.
- Manage company vehicles, drivers, and transport vendors.
- Handle route planning and transportation of Employee.
- Ensure timely employee pickup and drop arrangements.
- Maintain transportation records.
- Monitor transport vendor performance and service quality.

5. Vendor Management

- Manage contracts and performance of canteen, housekeeping, transport, security, and maintenance vendors.
- Conduct periodic vendor reviews and performance evaluations.
- Ensure service quality and cost optimization.

Required Qualifications

- Bachelor's / masters degree in administrative management.
- Adequate knowledge of safety processes.

Experience

- 8-12 years of experience in Administration and EHS functions in manufacturing industries.
- Experience in automotive manufacturing will be preferred.

Skills Required

- Robust leadership and team management
- Vendor and contract management.
- Excellent communication and report-writing skills.
- Proficiency in MS Office (Excel, PowerPoint, Word).
- Problem-solving and decision-making abilities.
- Knowledge of Factory Act, Industrial Safety, and Statutory Compliance.
- Incident investigation and root cause analysis.

📌 Senior Administration Officer (Pune)
🏢 Brose
📍 Pune