Roles and Responsibilities of Stores Executive / Manager

1. Centralized Inventory Oversight

- Monitor inventory levels across all project sites and central warehouse.

- Review site stores stock reports, consumption patterns, and ageing materials.

- Identify slow-moving, excess, or obsolete materials and recommend actions.

2. Policy & Process Development

- Create and enforce standard operating procedures (SOPs) for store management.

- Define documentation standards: GRN, MRS, stock reports, return notes, disposal procedures.

- Implement controls for high-value materials (steel, cement, MEP items).

- Standardize material coding and categorization across all sites.

3. Coordination with Procurement & Projects

- Provide material requirement forecasts to the procurement department.

- Verify purchase requests from sites before approval.

- Coordinate with project managers to understand material demand at different project phases.

- Ensure that procurement aligns with site schedules and budget constraints.

4. System & Software Management

- Implement and manage ERP/software for material management (SAP, Oracle, Tally, BuildSmart, etc.).

- Train site storekeepers and project staff on proper system usage.

- Ensure accurate and timely data entry across all project stores.

5. Audits & Compliance

- Conduct periodic store audits (physical and documentation-based) for each site.

- Ensure compliance with company policies, ISO standards, and statutory norms.





- Identify gaps in store operations and provide corrective action plans.

- Ensure proper documentation is available for internal and external audits.

6. Vendor & Logistics Coordination

- Liaise with suppliers regarding delivery schedules, shortages, returned goods, and replacements.

- Verify vendor invoices against delivery records and resolve discrepancies.

- Oversee logistics planning for inter-site material transfers.

7. Budgeting & Cost Control

- Analyze material consumption versus project budgets.

- Highlight abnormal consumption, pilferage risks, or potential wastages.

- Prepare reports for management on material cost trends and optimization opportunities.

8. Reporting & MIS

- Prepare consolidated MIS reports for all sites:

- Stock status

- Material consumption

- Purchase vs. usage gap

- Wastage and return summaries

- Forecasting and procurement planning

- Present data insights to senior management for decision-making.

9. Training & Team Management

- Train site storekeepers on stock management techniques, documentation accuracy, and safety.

- Conduct periodic workshops to ensure consistency across sites.

- Evaluate the performance of storekeepers and recommend improvements.

10. Operational Support to Sites

- Handle escalations from sites regarding shortages, delivery delays, or quality issues.

- Plan critical material delivery schedules for remote or high-priority sites.

- Support sites during project start-up (initial store setup) and closure (final reconciliation).

📌 Store Executive/ Stores Incharge (Noida)
🏢 Prince And Umesh Constructions
📍 Noida