Executive Facilities - Pune

(Reporting to Lead Facilities)
We are looking for an experienced Administration professional to supervise & manage day-to-day operations of our office located at Pune. The ideal candidate should be well versed with various facets of Facilities management including Soft services, Maintenance, Logistics, Employee Transport & Cafeteria services, Physical Security & basic understanding of EHS & compliances.
He / She should be customer centric & have problem-solving capabilities.

Preference will be given to immediate joiners based at Pune.
Education: Any bachelors degree/ Hotel Management from a reputed College/Institution
Experience: 03-05 yrs preferably in an IT Sector Company

Manage an office set-up in a fast-paced setting
Oversee facilities services & overall upkeep of the facility.
Coordinate & oversee maintenance activities
¢ Ensure & maintain high service levels and responsiveness for office facilities &
employee requests
¢ Maintain good working relations with the employees and other associates alike
¢ Manage logistics, mail & couriers for the company
¢ Accountable for office upkeep including pantry, cafeteria & Housekeeping
Services etc.
¢ Ensure sufficient stocks of biscuits, tea/coffee material, pantry items, stationery,
housekeeping material, water bottles etc.
¢ Ensure that all assets & equipment including furniture & fixtures, electrical fittings
etc. are well maintained & always in good working condition
¢ Coordinate with the building maintenance team/supervisor/Manager for any issue
related to electrical fixtures, DG, AC and other building maintenance work or with
the Landlord as needed.
¢ Ensure cleanliness and timeliness from office boys /housekeeping staff
Organize and supervise other office activities (Festivals,



celebration & Event
planning etc.)
¢ Ensure that the equipment is serviced timely as per AMC schedule &
Recommendation.
¢ Keep a record of all maintenance & breakdown history
¢ Coordinate with Meal Vendor for timely and quality meals for employees (Lunch,
and dinner)
¢ Arrangements of lunch/snacks etc. for new joiners/visitors/farewell etc. as and
when required.
¢ Provide logistical support to client site at Pune as & when needed.

¢ Ensure that bills are received on time from landlord, Building Maintenance &
vendors for rent, electricity, supplies & services rendered etc., if any, and
immediately process them for timely payment.
¢ Daily Facilities Check List to be maintained and reported
¢ Maintain list of all the local vendors and their contact number for timely supply of
material
¢ Monitor inventory of office supplies with attention to budgetary constraints
¢ Monitor costs and expenses to assist in budget preparation
¢ Proficient in MS Office with an analytical mind and problem-solving skills.
¢ Excellent organizational and multitasking abilities
¢ Proactive, task driven and positive attitude.
¢ Flexible and self-motivated with excellent communication skills
¢ Maintain appropriate data & prepare management reports as needed
¢ Manage & coordinate the employee transport as well as client transport from time
to time
¢ Be responsible for the safety & security of Pune Office
¢ Participate in all internal & external audits, mock fire drills * associated activities
as needed
¢ Any other assignment given from time to time

Other details:

¢ 05 days working/ general shift (need to be flexible for late hours/weekends when
required)
¢ Shared subsidized transport is provided
¢ Subsidized meals provided
¢ Employment on 3rd party role

📌 Facility Executive (Pune)
🏢 CIEL HR
📍 Pune