Roles and Responsibilities

- Independently manage ROC and secretarial compliance for the firms portfolio of clients, ensuring accurate documentation and timely filings.
- Prepare and file annual returns, financial statements and other applicable forms on the MCA portal.
- Draft notices, agendas, resolutions and minutes for Board meetings, committee meetings and general meetings.
- Maintain and update statutory registers, secretarial records and compliance calendars for each client.
- Handle documentation and filings relating to company incorporation, changes in directors, registered office changes, share allotments and transfers, alterations to constitutional documents, and creation or satisfaction of charges.
- Coordinate with clients, directors, auditors and internal teams to obtain information, approvals, signatures and supporting documents.
- Review client records, identify pending compliances and follow up to resolve gaps within applicable timelines.
- Prepare responses and supporting documents for ROC queries, resubmissions and notices, in coordination with the engagement partner.
- Track changes in company law and MCA requirements and communicate their impact to clients and the team.
- Maintain organised working papers,



filing acknowledgements and client records, and provide regular updates on assignment status.

Desired Candidate Profile

- Qualified Company Secretary with membership of the Institute of Company Secretaries of India (ICSI).
- Practical experience in ROC filings, secretarial documentation and corporate compliance.
- Ability to independently handle multiple clients and manage competing deadlines.
- Sound working knowledge of the Companies Act, applicable rules and Secretarial Standards.
- Hands-on experience with the MCA portal, including form preparation, filing, resubmissions and tracking.
- Strong drafting skills for resolutions, minutes, notices and other corporate documents.
- Positive communication skills and the ability to coordinate professionally with clients and internal teams.
- Strong attention to detail, ownership of assignments and a proactive approach to follow-ups.
- Proficiency in MS Word and Excel; familiarity with secretarial compliance software would be an advantage.
- Prior experience in a practising CS firm, CA firm or professional consulting firm handling multiple clients would be preferred.

📌 Company Secretary (Kolkata)
🏢 Genie Consultants
📍 Kolkata