Dear Candidates,

Job Description: Secretary / Executive Assistant to Chairman

Location: Chembur East, SionTrombay Road, Mumbai
Work Mode: In office working only
Working Days: 5 Days a Week
Working Hours: 9 hours per day, with flexible timings aligned with the Chairmans UK working hours
Salary: Negotiable, based on experience and suitability

About the Role

We are looking for a mature, well-organized, and proactive Secretary / Executive Assistant to the Chairman, who is based in the UK. The candidate will be based in Mumbai and will provide remote executive, secretarial, and administrative support, ensuring smooth day-to-day coordination and efficient management of the Chairmans schedule and professional commitments.

The ideal candidate should have excellent English communication skills, strong organizational abilities, and prior experience supporting senior management or directors, preferably in an Executive Assistant or Secretary role.

Key Responsibilities

- Manage the Chairman’s calendar, appointments, meetings, and schedules.
- Handle end-to-end travel management, including flight bookings, hotel reservations, itineraries, transfers, and other travel arrangements.
- Coordinate meetings and appointments across Indian and UK time zones.
- Manage professional correspondence, emails, calls, and follow-ups.
- Prepare reports, presentations, spreadsheets, and other business documents.
- Maintain and update records, trackers, and data using Advanced MS Excel and Google Sheets.




- Coordinate with internal teams, clients, and external stakeholders as required.
- Provide general administrative and secretarial support to the Chairman.
- Ensure confidentiality and handle sensitive business information responsibly.
- Be available for adaptable working hours to accommodate the Chairman’s schedule and business requirements.
- Visit the office occasionally for meetings or coordination whenever required.
- Experience in AI tool for making presentation and analysis details

Required Skills & Qualifications

- Prior experience as an Executive Assistant, Secretary, Personal Assistant, or in a similar administrative support role.
- Mandatory experience in travel management and travel bookings.
- Excellent verbal and written English communication skills.
- Good working knowledge of Advanced MS Excel and Google Sheets.
- Strong presentation, coordination, and organizational skills.
- Professional, presentable, mature, and responsible approach.
- Ability to work independently in a remote working environment.
- Comfortable coordinating with a senior executive based in the UK.
- Flexible and adaptable to working hours aligned with UK business requirements.
- Strong follow-up skills, attention to detail, and ability to manage multiple priorities.

Interested Candidates plesae share your updated resume on [email protected] OR [email protected]

📌 Executive Assistant (Navi Mumbai)
🏢 Talent Corner HR Services
📍 Navi Mumbai