Job Title: Executive - Export Documentation

Industry: Pharmaceuticals

Location: Mumbai - Bhandup West

Experience: 2+ years

Salary: Up to 5 LPA

Timings: 10 am to 6 pm

Week Off: Saturday & Sunday (Saturday working in case of emergency shipment orders)

Reports to: Manager Accounts & Statutory / GM Finance

Gender: Male candidates preferred

Key Result Area: Effective Export documentation management (Pre and Post shipment)

Roles & Responsibilities:

Export Documentation:

- End to End coordination for execution of Export Purchase Orders for (APIs and Finished Formulations).
- Taking quotes from CHA / Freight agencies for shipments scheduled or as per new customer enquiries.
- Preparing all export commercial documents, (Invoice, Packing list etc. to facilitate smooth and timely execution of export order.
- Inter department coordination for updates and approvals focused on faster and productive execution of orders to maintain TATs at each stage.
- Preparing all pre and post shipment customer, logistics, bank and any other regulatory documents.
- Handling Letter of Credits [ L/C ]
- Payment follow-ups with export customers.
- Post shipment documents to Banks, and BRC realization.
- Proper filing and export record maintenance in physical and soft copies as per procedures followed.

Business Communication & Orders Tracking

- Managing effective coordination with existing export customers.




- Follow-up for repeat orders and attending to customer queries related to shipments executed.
- Inter-department coordination with Operations, Purchase team, QA-QC at manufacturing site for any customer queries and / or documentation requirements.
- Maintaining updated exports orders tracker and timely reporting to management.

Export Business Development / Regulatory Support Activities.

- Coordination with DGFT, IMC, Pharmexcil and other export. promotional agencies for membership renewals and other procedures.
- Coordination with external agencies for Certificate of Origin and other regulatory documentation as per order requirements.
- Any other tasks related to export documentation or connected support activities.

Requirements:

- Preferably candidates with minimum of 2+ years of experience in export documentation preferably in Pharma, Healthcare or related industries.
- Above par communication [Verbal and Written] English and Proficient in computers and internet skills.
- Thorough working knowledge of export documentation process pre and post shipment.
- Ability to work in multitasking environment, independently and as part of a team.
- Candidate location: Preferably Central suburbs up to Kalyan / Navi Mumbai & Western suburbs up to Borivali

Recruiter Details:

Name: Sri Gatla

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📌 Export Documentation Executive - Pharma Company - Bhandup (Mumbai)
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