Role & responsibilities

A. Executive Office Management

- Manage the day-to-day activities of the executive office and provide administrative support to senior leadership.
- Maintain the executive calendar, schedule meetings, coordinate appointments, and manage meeting logistics.
- Prepare meeting agendas, presentations, minutes of meetings (MoM), and action trackers.
- Coordinate with department heads and senior management for timely submission of reports and information.
- Maintain a systematic digital filing system for important documents, reports, presentations, and correspondence.
- Handle confidential communications and management information with professionalism and discretion.

B. Management Coordination & Follow-up

- Coordinate with various departments to ensure timely execution of management decisions.
- Maintain a centralized tracker for key initiatives, pending tasks, action points, and deadlines.
- Follow up with stakeholders and escalate delays or critical issues to senior management.
- Assist in preparing daily, weekly, and monthly management updates.
- Support leadership in reviewing departmental performance, operational challenges, and improvement initiatives.
- Facilitate communication between the executive office and internal stakeholders.

C. Computer & MS Office Skills

- Prepare professional presentations using Microsoft PowerPoint.
- Develop management reports, dashboards, trackers, and analytical sheets using Microsoft Excel.
- Prepare official correspondence, reports, policies, and documents using Microsoft Word.
- Manage emails, calendars, and meetings using Microsoft Outlook.
- Utilize advanced Excel functions such as:




- Pivot Tables and Pivot Charts

- XLOOKUP / VLOOKUP
- IF, SUMIFS, COUNTIFS

- Conditional Formatting
- Data Validation and Data Consolidation
- Create visually appealing presentations, reports, and executive summaries.
- Maintain accurate digital records and ensure version control of documents.

D. Technology & Digital Productivity

- Utilize AI-based productivity tools such as ChatGPT, Microsoft Copilot, and other approved platforms for drafting, summarization, analysis, and workflow optimization.
- Support the adoption of digital tools and technology-enabled processes within the executive office.
- Work with Microsoft Teams, SharePoint, OneDrive, Google Workspace, and other collaboration platforms.
- Assist in preparing digital dashboards, management trackers, and automated reports.
- Identify opportunities to automate repetitive administrative and reporting activities.
- Coordinate with IT teams for technology-related requirements, access, troubleshooting, and implementation of digital solutions.
- Maintain digital data confidentiality and comply with organizational information security policies.

E. Data Analysis & Management Reporting

- Collect, consolidate, and analyze information received from various departments.




- Prepare MIS reports, performance summaries, and management dashboards.
- Identify discrepancies, trends, and exceptions in management data.
- Convert complex information into concise, actionable management reports.
- Support leadership in tracking operational performance, departmental targets, and strategic initiatives.
- Ensure accuracy, timeliness, and consistency of information submitted to senior management.

F. Special Projects & Strategic Initiatives

- Assist senior management in coordinating special projects and organizational initiatives.
- Conduct preliminary research, prepare project summaries, and compile relevant information.
- Track project milestones, deliverables, timelines, and stakeholder responsibilities.
- Support implementation of management initiatives across Tourism, Operations, Sales, Events, and other business functions.
- Assist in preparing business reviews, management presentations, and strategic planning documents.

Preferred candidate profile

- Graduate in any discipline; MBA will be an added advantage.
- 38 years of relevant experience in office management, executive coordination, or MIS reporting.
- Valuable knowledge of MS Excel, Word, PowerPoint, and Outlook.
- Ability to prepare reports, presentations, and dashboards.
- Good communication and coordination skills.
- Familiarity with digital tools and AI-based applications.
- Strong organizational and time-management skills.
- Ability to handle confidential information.
- Proactive, detail-oriented, and willing to learn new technologies.

📌 Assistant Manager / Manager - Executive Office (Hyderabad)
🏢 Ushakiron Movies
📍 Hyderabad