Role & responsibilities

Job title- Executive Assistant- Reporting to CEO(QSR Brand)

Location- Hyderabad

Reports to- CEO (Founder)

Experience: 5-8 years as an Executive Assistant or in a senior administrative role supporting a CEO, founder or senior leader from QSR Industry.

Key responsibilities:

Calendar and scheduling

- Manage the founder's calendar and daily schedule
- Schedule meetings with the leadership team, partners, vendors and advisors.

Communication and correspondence

- Act as the first point of contact for the founder in India, screening calls, messages and visitors.
- Draft emails, messages and documents in the founder's tone, for approval where needed.
- Follow up to make sure requests and commitments are closed on time.

Meetings and follow-up

- Prepare agendas, briefing notes and papers for meetings.
- Take notes, record decisions and track action items to completion.

Travel and logistics

- Plan travel, including visits to outlets and trips between India and the U.S

Local coordination in India

- Coordinate with landlords, legal and tax advisors, banks, government offices and vendors on the founder's behalf.
- Track licences, renewals, agreements and deadlines that need the founder's attention.

Coordination with the team and U.S. teams

- Work with the team, outlet teams and function heads to pass on priorities and get updates for the founder.

Reporting and information

- Collect the information the founder needs from teams, and present it in a short, transparent format.




- Keep track of key decisions, approvals and open items.

Administration and expenses

- Manage expense claims, invoices and filing for the founder's office.
- Keep documents organised and easy to find.

Special projects

- Support special projects such as new outlet launches, the set-up and partnership discussions.

Confidentiality

- Handle sensitive business, financial and personal information with strict discretion.

What you bring

Must have

- 5-8 years of experience as an Executive Assistant or in a senior administrative role supporting a senior leader.
- Excellent written and spoken English, and fluency in Telugu.
- Experience managing a busy calendar, visitors and travel.
- Strong command of Google Workspace or Microsoft Office, and scheduling tools.
- Experience handling confidential information.
- Graduate degree in any discipline, MBA preferred

Good to have

- Experience working with a founder or owner-led business.
- Experience in restaurants, hospitality or multi-outlet businesses.
- Comfort with occasional calls outside regular hours to speak with U.S. teams.

Key competencies

- Judgement: knows what to escalate, what to handle and what to decline.
- Discretion: keeps confidences and handles sensitive matters well.
- Proactiveness: anticipates needs instead of waiting to be asked.
- Relationship skills: deals well with outlet teams, partners and officials.
- Composure: stays calm under pressure and with changing priorities.

📌 Executive Assistant- Reporting To CEO(QSR Brand) (Hyderabad)
🏢 SG Oasis
📍 Hyderabad