1. Vendor Management
- Identify, develop, and maintain a reliable vendor network.
- Evaluate vendors and ensure quality requirements are met before adding them to the approved vendor list.
- Ensure uninterrupted supply of materials and services.
- Local & Administrative Purchases
- Handle local and administration-related purchases.
- Understand user requirements and recommend suitable purchasing solutions.
- Ensure purchase requisitions meet all required parameters before procurement.
- Raise Purchase Orders (POs) and follow up until material/service supply and acceptance.
- Contracts Management
- Identify contract requirements based on user/business requirements.
- Coordinate contract execution.
- Ensure timely contract renewal and continuity of services.
- Facility & Infrastructure Procurement
- Coordinate procurement/support for facility and infrastructure development or upgrades.
- Ensure infrastructure and facilities are aligned with business requirements.
- Approvals & Commercial Activities
- Manage required CAR approvals.
- Coordinate approved advance payments.
- Ensure departmental activities are completed within the required TAT.
- Invoices, Payments & Reconciliation
- Monitor vendor payments and ensure timely processing.
- Submit SOA (Statement of Account) and invoices on time.
- Coordinate with Finance for payment-related activities and reconciliation.
- Records & Documentation
- Maintain all Procurement & Contracts records and documentation.
- Ensure records comply with statutory and regulatory requirements.
- Maintain proper documentation for audit and compliance purposes.