Department: Accounts Stores Dispatch Administration

Qualification: B.Com Commerce Graduate

Software Knowledge: Tally ERP 9, MS Excel and MS Office

Reporting To: Management Accounts Head

Job Purpose

To manage day-to-day accounting entries, stores operations, material inward and outward activities, dispatch documentation, and related administrative work at our Dombivli Unit.

Key Responsibilities

1. Accounts & Finance

- Maintain day-to-day accounting entries in Tally ERP 9.
- Record purchase invoices, sales invoices, payment receipts, and other financial transactions.
- Maintain cash, bank, purchase, sales, and expense records.
- Assist in GST-related documentation, e-invoicing, and e-way bill preparation, as applicable.
- Maintain supplier and customer ledgers and assist with outstanding payment follow-ups.
- Support bank reconciliation and other routine accounting activities.
- Maintain proper filing and documentation of accounting records.

1. Stores Management

- Handle material receipt, inspection coordination, and inward entries.
- Maintain stock registers and inventory records.
- Monitor material inward and outward movements.
- Maintain proper records of raw materials, bought-out items, consumables, and finished goods.
- Coordinate with Purchase, Production, and Accounts for material availability and stock reconciliation.
- Ensure proper identification, storage, and record-keeping of materials.

1. Dispatch & Logistics

- Prepare delivery challans, invoices, packing lists, and other dispatch documents.
- Coordinate vehicle arrangements, loading, packing, and material dispatch.
- Prepare e-way bills and other applicable transportation documents.
- Maintain dispatch registers and records of materials sent to customers or project sites.
- Coordinate with customers, transporters,



and internal departments to ensure timely dispatch.
- Track dispatched materials and maintain proof of delivery records.

1. General Administration & Documentation

- Maintain organized records of purchase orders, invoices, delivery challans, and other business documents.
- Assist in routine office administration and coordination.
- Prepare basic reports using MS Excel.
- Perform other accounts, stores, dispatch, and administrative duties as assigned by management.

Educational Qualification

- Graduate in Commerce (B.Com) from a recognized university.
- Practical working knowledge of Tally ERP 9 is essential.
- Knowledge of GST, invoicing, inventory management, and e-way bills will be preferred.

Required Skills & Competencies

- Positive knowledge of accounting entries and basic accounting principles.
- Hands-on experience in stores, inventory control, and dispatch documentation.
- Working knowledge of MS Excel and MS Office.
- Good organizational and record-maintenance skills.
- Ability to coordinate with suppliers, customers, transporters, and internal departments.
- Accuracy in data entry and documentation.
- Honest, responsible, disciplined, and willing to handle multiple responsibilities.

Experience

- Preferably 2 to 5 years of relevant experience in accounts, stores, dispatch, or general administration.
- Experience in a manufacturing or engineering company will be an added advantage.
- Candidates with practical experience in both Tally accounting and stores/dispatch operations will be preferred.

Ideal Candidate Profile

We are looking for a Commerce Graduate who can independently handle routine accounting entries in Tally ERP 9 along with stores management, inventory records, dispatch documentation, and related administrative activities. The candidate should be practical, dependable, detail-oriented, and capable of working in a manufacturing unit.

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