Designation- Admin Manager

Department- HR & Administration

Location- Sector-3, Noida (near Sector-16 Metro Station)

Work Mode & Days- Work from Office | 5 days a week

Experience- 2-4 years in Administration / Facility Management

Qualification- Graduate; MBA / PG Diploma in Operations or Administration preferred

CTC- As Per Market Standards

Role Purpose

Run the office smoothly for 100–150 employees at controlled cost – owning facilities, vendors, admin budget, assets, security, travel and workplace experience, with clear SOPs and monthly MIS.

Key Responsibilities

Facility & Office Operations

- Manage housekeeping, pantry, reception, utilities, ACs, power backup, maintenance and office supplies through daily checklists and preventive maintenance.
- Coordinate with the landlord/building on lease, maintenance, repairs, fit-outs and office expansion.
- Plan seating, office layout changes and minor civil/interior work within budget and timelines.

Vendors, Procurement & Budget

- Empanel vendors, obtain comparative quotes, negotiate rates and manage contracts, SLAs, AMCs and renewals.
- Verify vendor invoices against POs and actual service before sending them to Finance for payment.
- Prepare the annual admin budget, track monthly spend against it and deliver cost savings through renegotiation and vendor consolidation.

Assets, Security & Safety

- Maintain the register of furniture, equipment and consumables; conduct quarterly physical verification.
- Manage access control, CCTV, visitor management and security staff deployment.
- Maintain fire-safety equipment and first-aid kits, conduct quarterly evacuation drills and keep an emergency response plan ready.

Premises & Vendor Compliance





- Maintain a calendar of premises licences, certificates and renewals so nothing lapses.
- Keep admin records audit-ready for internal, statutory and client audits.
- Check monthly that housekeeping/security contractors pay wages, PF and ESIC to their staff, and keep the proof on record.

Travel, Events & Employee Support

- Manage travel bookings as per policy, and office events and engagement activities with HR.
- Provide seating and ID/access cards on Day 1; recover access cards and non-IT assets on exit.

Team, SOPs & MIS

- Supervise front office, office support, housekeeping, security and driver staff.
- Create admin SOPs and policies, track requests through a helpdesk, and submit a monthly MIS on spend vs budget, request TAT, vendor performance, compliance renewals and incidents.

Candidate Requirements Must-Have

- 2-4 years in corporate administration/facility management, including independent vendor and team management.
- Experience running an office of 100+ employees.
- Strong negotiation, contract/AMC management and budget control skills.
- Working knowledge of fire safety, building services and outsourced manpower compliance.
- Positive MS Excel and MIS reporting skills.

Good-to-Have

- Experience in fintech, BFSI, IT/ITES or a growing startup.
- Exposure to office setup or relocation projects and helpdesk/visitor management tools.

Behavioural: Ownership, cost consciousness, integrity in vendor dealings and a service-oriented approach. Pay: ₹300,000.00 - ₹500,000.00 per year

Experience

- Facility & Office Operations: 1 year (Preferred)
- Vendors, Procurement & Budget: 1 year (Preferred)
- Assets, Security & Safety: 1 year (Preferred)

Work Location: In person

📌 Admin Manager (Noida)
🏢 Inditab Esolutions Pv.
📍 Noida