Admin Executive Projects (East & North Zones)

STEM Learning Pvt. Ltd.

Location Kolkata (base), with travel across East & North Zones and occasional Pan-India travel

Function Admin & Operations

Reports To Zonal / Regional Admin Lead (Reporting line to be confirmed)

Employment Type Full-time

Role Purpose To manage on-ground administrative operations for projects executed across the East and North zones (and occasionally Pan-India), ensuring vendors and resources are procured and coordinated efficiently, travel and logistics are arranged smoothly, and all activity is accurately tracked on the organization's CRM/admin systems.

Key Responsibilities

Identify, evaluate, and onboard vendors required for project execution, and manage day-to-day procurement for on-site and operational needs covering works, materials, and travel & stay arrangements with a focus on quality, cost, and timely delivery.

Coordinate all project-related travel, accommodation, and logistics bookings for teams working across zones.

Maintain accurate and up-to-date records on CRM and admin tracking systems, including vendor details, procurement status, expenses, and project admin milestones.

¢ Provide end-to-end on-ground admin support for projects across East & North zones, and Pan-India as required, ensuring readiness ahead of project timelines.

¢ Maintain procurement documentation vendor agreements,



quotations, invoices, and expense records ensuring audit readiness at all times.

¢ Liaise closely with project/program teams, zonal leads, and vendors to resolve admin requirements quickly and keep projects on schedule.

¢ Track and report vendor performance and admin spend, flagging risks or delays proactively.

Requirements

¢ Graduate in any discipline; 3-6 years of experience in admin, vendor management, or procurement project-based, education, or CSR sector experience preferred.

¢ Willingness and readiness to travel extensively across East & North zones, and occasionally Pan-India.

¢ Working knowledge of CRM/ERP systems and MS Office (Excel in particular).

¢ Strong vendor negotiation, coordination, and follow-up skills.

¢ Based in Kolkata, or willing to relocate.

Key Attributes

¢ High ownership and ability to work independently with minimal supervision while traveling.

¢ Strong organizational skills with attention to documentation and detail.

¢ Comfortable operating in a fast-paced, multi-location project workplace.

Role: Other

Industry Type: Education / Training

Department: Other

Employment Type: Full Time, Permanent

Role Category: Other

Education

UG: Any Graduate

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Admin Executive (Kolkata)
🏢 STEM Learning
📍 Kolkata