Job Title: Admin & HR Executive

Department: Administration & Human Resources

Job Type: Full-Time, Permanent

Experience: 1 - 3 Years

Education: Bachelor's Degree in HR, Business Administration, Commerce, or a related field

Location: Changodar, Ahmedabad

Salary: As per industry standards and candidate's experience

Job Summary

We are looking for a well-organised, responsible, and proactive Admin & HR Executive to manage the company's day-to-day administrative and human resource activities. The candidate will be responsible for maintaining employee records, managing attendance and leave records, coordinating payroll inputs, handling recruitment and joining formalities, maintaining worker documentation, and ensuring smooth office administration.

The ideal candidate should have good communication and coordination skills, knowledge of HR administration, proficiency in MS Office/Excel, and the ability to handle confidential employee information with professionalism.

Key Responsibilities

1. Human Resource Management

- Maintain and regularly update employee records, personal files, and HR documentation.
- Manage employee attendance, shift records, leave applications, and absenteeism reports.
- Coordinate employee joining formalities, documentation, induction, and onboarding processes.
- Maintain employee databases, appointment letters, offer letters, ID records, and other HR documents.
- Coordinate with employees and department heads regarding HR-related matters.
- Assist in recruitment activities, including job posting, candidate coordination, interview scheduling, and follow-ups.
- Maintain records of employee confirmations, resignations, transfers, and exit formalities.
- Monitor employee discipline and ensure compliance with company policies.
- Maintain records of employee performance reviews, training, and other HR activities.

1. Payroll & Attendance Coordination

- Prepare monthly attendance, overtime, leave, and salary input reports.
- Coordinate with the accounts/payroll team for timely salary processing.
- Verify attendance records, deductions, overtime,



and other payroll-related inputs.
- Maintain records of salary advances, incentives, deductions, and employee perks.
- Assist in maintaining statutory HR records and employee-related compliance documentation.

1. Office Administration

- Manage daily office administration and ensure smooth functioning of office activities.
- Maintain records of office expenses, stationery, office supplies, and other administrative requirements.
- Monitor office inventory and coordinate procurement of required materials.
- Handle incoming and outgoing correspondence, courier, telephone calls, and official communication.
- Coordinate with vendors, service providers, and external agencies.
- Maintain office files, registers, documents, and administrative records.
- Ensure proper maintenance, cleanliness, and organisation of office premises.
- Handle general administrative requirements and management-assigned responsibilities.

1. Worker & Labour Documentation

- Maintain proper documentation and records of factory workers and contract labour.
- Coordinate worker joining, identification, attendance, and other employment-related formalities.
- Maintain records of worker shifts, overtime, leave, and absenteeism.
- Coordinate with plant supervisors regarding worker availability and manpower requirements.
- Assist in maintaining labour-related registers and statutory documentation as applicable.

1. Reporting & Coordination

- Prepare daily, weekly, and monthly HR and administrative reports.
- Share attendance, manpower, leave, and other relevant reports with management.
- Coordinate with accounts, production, operations, and other departments.




- Ensure timely completion of assigned administrative and HR tasks.
- Handle confidential information responsibly and maintain proper documentation.

Required Qualifications & Skills

- Bachelor's degree in HR, Business Administration, Commerce, or a related discipline.
- 2–5 years of experience in HR and office administration.
- Good knowledge of attendance management, leave management, and payroll coordination.
- Working knowledge of HR documentation and employee record management.
- Proficiency in MS Excel, MS Word, and email communication.
- Good written and verbal communication skills.
- Strong organisational, multitasking, and time-management abilities.
- Ability to maintain confidentiality and handle employee-related matters professionally.
- Knowledge of labour laws and statutory compliance requirements will be an advantage.

Preferred Candidate Profile

- Experience working in a manufacturing or industrial environment.
- Familiarity with factory worker management and shift-based attendance.
- Knowledge of HRMS, payroll software, and attendance management systems.
- Ability to work independently and coordinate with multiple departments.
- Detail-oriented, disciplined, and solution-focused approach.

Key Performance Expectations

- Accurate and up-to-date employee records.
- Timely attendance, leave, and payroll input preparation.
- Proper completion of employee joining and exit formalities.
- Smooth day-to-day office administration.
- Timely submission of HR and administrative reports.
- Proper maintenance of worker documentation and records.

Who Should Apply? Candidates who have practical experience in HR administration and office management, particularly in a manufacturing or industrial setup, and can independently manage routine HR and administrative responsibilities.

Pay: ₹15,000.00 - ₹35,000.00 per month

Application Question(s)

- Mention Your Current CTC
- Mention Your Expected CTC

Experience:
- Human resources: 1 year (Required)

Work Location: In person

📌 Admin & HR Executive (Changodar)
🏢 Gujarat Pharmalab
📍 Changodar