Role & responsibilities:

Academic Coordination

- Prepare and manage academic timetables and schedules.

- Coordinate faculty allocation and ensure classroom coverage in case of faculty absence.

- Monitor the smooth execution of daily academic activities.

- Assist in planning and implementing academic calendars.

Attendance &

- Records

- Maintain attendance records of visiting faculty and staff.

- Verify and maintain student and faculty documentation.

- Ensure accurate academic records and reports are updated.

Communication

- Draft and circulate academic notices, circulars, and official communications.

- Send reminder emails to defaulter students regarding attendance, assignments, or other academic requirements.

- Coordinate communication between faculty, students, parents, and management.

Meeting Coordination

- Organize internal meetings, workshops, seminars, and academic events.

- Prepare meeting agendas and record Minutes of Meetings (MoM).

- Circulate MoMs to stakeholders and ensure follow-up on action items.

Student &

- Parent Support

- Address and resolve academic queries and concerns raised by students and parents.

- Provide guidance regarding academic processes,



schedules, and university policies.

- Support the admission process by assisting prospective students and verifying admission documents.

Event &

- Workshop Management

- Coordinate academic workshops, guest lectures, seminars, conferences, and institutional events.

- Liaise with internal departments and external speakers for successful event execution.

Documentation &

- Compliance

- Verify student admission documents and maintain proper records.

- Ensure confidentiality and secure handling of all academic and student-related documents.

- Maintain departmental files and reports in accordance with university policies.

Preferred candidate profile

- Excellent verbal and written communication skills.

- Strong organizational and coordination abilities.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Ability to prepare reports, circulars, and Minutes of Meetings.

- Valuable interpersonal and problem-solving skills.

- Ability to multitask and work under deadlines.

- High level of integrity and confidentiality.

📌 Academic Coordinator (Pimpri-Chinchwad)
🏢 Symbiosis Society
📍 Pimpri-Chinchwad