Job Description: Campus In-charge K12 school

Organisation: Rainbow Group of Companies

Location: Rainbow International School Brahmand

Time: 9 AM to 6 PM (Monday to Saturday ,All saturdays working)

Position Summary

The Campus In-charge is responsible for the smooth, safe and effective day-to-day running of the branch campus. The role includes facilities management, administration, vendor,Transport and staff coordination, security, housekeeping, maintenance and compliance, so that the branch's core activities can run without disruption. The Campus In-charge acts as the single point of accountability for the physical environment and operational discipline of the campus, and works closely with the Branch Head and other department heads.

Key Responsibilities1. Facilities & Infrastructure Management

- Oversee the upkeep of buildings, classrooms/offices/work areas, common areas, washrooms, pantry, parking, grounds and utilities.
- Plan and monitor preventive and breakdown maintenance for electrical, plumbing, HVAC, lifts, generators, water systems, IT/network points and furniture.
- Conduct regular campus rounds and inspections; log issues and ensure timely closure.
- Manage space allocation, seating, room scheduling and layout changes as required.
- Coordinate civil work, repairs, renovations and new installations within budget and timelines.

2. Operations & Administration

- Ensure daily operations (opening/closing, housekeeping, transport, canteen, front desk, mailroom) run to defined schedules and standards.
- Prepare and enforce SOPs and checklists for campus operations.
- Supervise administrative, housekeeping, security, maintenance and support staff, including rostering, attendance and performance.
- Coordinate logistics for events, meetings, training sessions, audits and visitor management.
- Maintain records of assets, keys, inventory, stationery, uniforms and consumables.

3. Vendor & Contract Management

- Identify, evaluate and manage service providers (housekeeping, security, pest control, AMC vendors, caterers, transport, etc.).




- Obtain quotations, negotiate rates, raise purchase requests and verify invoices before payment.
- Monitor vendor performance against SLAs and escalate or replace non-performing vendors.
- Track contract renewals, AMC schedules and warranty periods.

4. Health, Safety, Security & Compliance

- Implement and monitor safety systems: fire fighting equipment, evacuation plans, first-aid, CCTV, access control and emergency lighting.
- Conduct periodic fire and emergency drills and maintain records.
- Ensure statutory and regulatory compliance related to the premises (fire NOC, electrical safety, lift licences, trade/municipal licences, pollution control, labour laws for contract staff, as applicable).
- Handle incidents, accidents and emergencies promptly; prepare incident reports and corrective action plans.
- Maintain a safe, clean and hygienic environment for all staff, students, customers and visitors.

5. Budgeting & Cost Control

- Prepare and manage the annual operating and maintenance budget for the campus.
- Track utility consumption (power, water, fuel) and implement energy-saving and cost-reduction measures.
- Monitor expenses, petty cash and imprest; ensure proper documentation and approvals.
- Submit periodic expense and variance reports to management.

6. Stakeholder Coordination & Reporting

- Act as the primary contact for the Branch Head, head office, department heads, landlords/authorities and external agencies.
- Address facility-related complaints and feedback from employees, students/parents or customers promptly.
- Submit daily, weekly and monthly MIS reports covering maintenance status, incidents, expenses, vendor performance and pending actions.




- Support audits (internal, external, statutory) with required documents and corrective action.

Qualifications & Experience

- Graduate in any discipline (Bachelor's in Engineering, Business Administration, Hotel/Facility Management or equivalent preferred).
- Diploma/certification in Facility Management, Fire & Safety or Operations Management is an advantage.
- 5–8 years of experience in facilities, administration or campus/branch operations, including at least 2 years in a supervisory or in-charge role.
- Prior experience managing a school, college, hospital, corporate campus or multi-department branch is preferred.

Skills & CompetenciesTechnical Skills

- Working knowledge of building services, preventive maintenance and AMC management.
- Understanding of fire safety, security systems and statutory compliance for premises.
- Budgeting, procurement and vendor negotiation skills.
- Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with facility/asset management or ticketing software is a plus.

Behavioural Skills

- Strong leadership and team management.
- Problem-solving and quick decision-making, especially under pressure.
- Transparent communication in English and the local language (Hindi/Marathi/other regional language as applicable).
- High integrity, ownership and attention to detail.
- Organised, proactive and service-oriented attitude.

Key Performance Indicators (KPIs)

- Facility uptime and speed of resolution for maintenance requests.
- Adherence to preventive maintenance and AMC schedules.
- Cleanliness, hygiene and safety audit scores.
- Zero lapses in statutory compliance and licence renewals.
- Budget adherence and cost savings achieved.
- Vendor SLA compliance.
- Satisfaction ratings from staff, students/customers and management.
- Timeliness and accuracy of reports.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Campus incharge (India)
🏢 Rainbow International School Uganda
📍 India