Senior Back Office Executive (West Bengal candidates apply only)

Company: Idinaso Allience Pvt. Ltd.
Location: Kolkata, West Bengal
Experience: 3–5 Years
Salary: ₹18,000 – ₹20,000 per month
Qualification: Graduate (Science / Commerce Background Preferred)
Employment Type: Full-Time

Job Summary

We are looking for an experienced and result-oriented Senior Back Office Executive with strong expertise in Purchase Coordination, Vendor Management, Quotation Preparation, and Team Handling.

The candidate must have hands-on experience in dealing with vendors, negotiating prices, preparing quotations, managing purchase activities, and coordinating with internal teams to ensure smooth business operations.

Key Responsibilities

1. Vendor Management & Negotiation

- Identify, coordinate, and maintain relationships with vendors and suppliers.
- Negotiate prices, payment terms, and delivery schedules.
- Collect and compare vendor quotations to ensure cost-effective purchasing.
- Follow up with vendors regarding orders, materials, and deliveries.

2. Purchase & Procurement Operations

- Handle day-to-day purchase and procurement activities.
- Prepare purchase orders (PO) and coordinate material requirements.
- Manage material sourcing and supplier coordination.
- Track purchase orders, delivery status, and pending supplies.
- Verify purchase bills, invoices, and supporting documents.

3. Quotation & Documentation

- Prepare quotations, cost estimates, and comparative statements.




- Maintain purchase records, vendor details, and quotation databases.
- Prepare and maintain purchase-related reports and MIS.
- Ensure proper documentation of all purchase transactions.

4. Team Handling & Coordination

- Manage and supervise back-office team members.
- Allocate daily tasks and monitor team performance.
- Coordinate with internal departments for operational requirements.
- Ensure timely completion of assigned tasks and maintain workflow efficiency.

Required Skills & Qualifications

- Graduate in Science or Commerce background.
- 4–5 years of relevant experience in Back Office Operations / Purchase / Procurement / Vendor Management.
- Robust experience in vendor dealing and price negotiation.
- Hands-on experience in quotation preparation and purchase documentation.
- Previous experience in team handling and supervision.
- Good command of MS Excel, MS Word, and Google Sheets.
- Strong communication, coordination, and negotiation skills.
- Ability to manage multiple responsibilities independently.

email:[email protected]

Contact Number:-(phone hidden)

Pay: ₹17,000.00 - ₹20,000.00 per month

Benefits:

- Flexible schedule
- Leave encashment
- Paid sick time
- Provident Fund

Education:

- Bachelor's (Preferred)

Experience:

- Vendor management: 3 years (Preferred)

Language:

- Bengali (Preferred)
- English (Preferred)

Work Location: In person

📌 Back Office Executive(West Bengal Candidates apply Only) (India)
🏢 Idinaso Allience
📍 India