Position: HR & Admin Executive
Company: Aggarwal Group of Publication (Publishing)

Location: Delhi (On-site)

Employment Type: Full-time

Reports To: Agra HR & Reporting Manager

Function: Administration & Human Resources

Key Responsibilities

Attendance & Discipline

- Monitor daily attendance, flag late arrivals and absences, and share attendance summaries and EOD reports with Agra HR and the reporting manager.

- Maintain office decorum, dress code, and discipline standards; log policy breaches and escalate to Agra HR for warnings.

Engagement & Visibility

- Stay visible and approachable through regular floor walkthroughs and genuine employee check-ins.

- Act as the point of contact for policy and workplace queries; log complaints and revert to Agra HR.

- Run informal pulse check-ins with employees and proactively flag patterns to Agra HR.

Reporting

- Prepare weekly HR status notes and reconcile attendance against approved leaves.

- Compile the monthly attendance summary, resolve discrepancies, and send payroll inputs to Agra HR.

- Submit the monthly office supplies, housekeeping, and maintenance checklist, plus one written suggestion on culture, process, or engagement.

HR Documentation & Recruitment

- Issue offer letters, confirmation letters, and experience certificates.

- Coordinate interviews, draft candidate invitations, and keep the recruitment manager updated on the pipeline.

- Maintain physical and digital employee files (contracts, onboarding documents, compliance paperwork).

Onboarding

- Welcome current joiners in person, run the induction plan and onboarding checklist, assign a buddy, and arrange access, tools, and forms.

- Follow up with informal check-ins after joining.

Events & Culture

- Plan and run Fun Saturdays, festival celebrations, and team-building events; own approvals, invitations, décor,



and post-event updates to the Agra team.

- Track the cultural calendar (Diwali, Holi, Republic Day) and propose events to Agra HR in advance.

Office & Vendor Administration

- Manage office administration, supplies, housekeeping, maintenance, and security; coordinate with vendors and facility teams.

- Handle travel, hotel bookings, and logistics.

- Organize meetings, circulate minutes promptly, and maintain records.

- Support management with administrative tasks and documentation.

Accountability Standard

- Reliable on core daily and weekly updates (attendance, EOD note, weekly report); repeated misses trigger a formal review.

- Proactive: Agra HR should never need to ask for a standard update.

- Visible and approachable to employees, with regular logged interactions.

- Contributes one written improvement suggestion each month.

Requirements

- Bachelor's degree in BBA, HR, Commerce, or a related field (MBA in HR is an advantage).

- 1–2 years of experience in HR administration or a generalist role; freshers with relevant internships are welcome.

- Knowledge of HR operations: attendance, leave, payroll inputs, and employee records.

- Recruitment coordination, onboarding, and HR documentation (familiarity with Naukri and LinkedIn preferred).

- Fluent spoken and written English and Hindi.

- Event and vendor coordination skills.

- Hands-on MS Office, Google Sheets, WhatsApp, and email; basic HRMS familiarity preferred.

- Strict confidentiality with sensitive employee data.

Personal Qualities

- Punctual, disciplined, and dependable with deadlines.

- Proactive, collaborative, and a problem solver.

- Approachable and emotionally intelligent, yet firm in enforcing policy politely.

- Professional in dress, posture, and conduct.

Pay: ₹22,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR & Admin Executive (Ashok Vihar)
🏢 Agrawal Group of Publications
📍 Ashok Vihar