- Provide day-to-day secretarial and administrative support to the Director/Management.
- Manage appointments, meetings, schedules.
- Handle incoming and outgoing correspondence, emails and official communications.
- Prepare, format and maintain letters, reports, presentations and other official documents.
- Maintain confidential files, records and important document.
- Schedule meetings and coordinate with concerned departments.
- Prepare meeting agendas, maintain minutes of meetings (MOM) and circulate them to relevant personnel.
- Follow up on decisions and action points assigned during meetings.
- Coordinate internal and external meetings, including visitor arrangements.
- Act as a communication link between Management and various departments.
- Coordinate with HODs and department heads for reports, updates and information.
- Follow up on pending tasks and ensure timely submission of required information.
- Handle telephone calls, messages and visitor inquiries professionally.
- Maintain proper records of confidential documents, agreements, contracts and official correspondence.
- Organize and update management-related files and databases.
- Ensure proper documentation and timely retrieval of records.




- Handle sensitive information with complete confidentiality.
- Assist management in daily administrative activities and special assignments.
- Track pending work and follow up with concerned departments.
- Prepare daily, weekly and monthly reports as required.
- Coordinate travel arrangements, hotel bookings and official visits.
- Perform any other duties assigned by Management.

Graduate in any discipline.

- Minimum 2–3 years of experience as a Secretary, Executive Assistant or Personal Assistant.
- Good command of English, Hindi and Odia.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Excellent communication, coordination and organizational skills.
- Ability to maintain confidentiality and handle multiple responsibilities.
- Professional attitude with good time-management and follow-up skills.

Important: If this position is for a Secretary to the Director/MD, the role should focus more on management coordination, confidential correspondence, meeting management, scheduling and follow-up rather than routine office administration.

Pay: ₹12,000.00 - ₹15,000.00 per month

Advantages:

- Food provided

Work Location: In person

📌 Executive Assistant to Managing Director (Mancheswar)
🏢 PRIME AGRO FOOD PROCESSING
📍 Mancheswar