We are looking for a detail-oriented HR Operations Specialist to manage employee documentation, background verification, document verification, and offer letter generation. The ideal candidate will ensure smooth pre-joining processes, maintain accurate employee records, and support the HR team in delivering productive HR operations.
Key Responsibilities
1. Background Verification (BGV)
* Initiate and coordinate background verification for selected candidates.
* Liaise with third-party verification agencies to ensure timely completion of BGV checks.
* Track verification status and follow up on pending cases.
* Review BGV reports and escalate discrepancies or adverse findings.
* Maintain confidential records of verification reports.
2. Document Verification
* Collect and verify candidate documents, including educational certificates, identity proofs, address proofs, and previous employment documents.
* Validate the authenticity and completeness of submitted documents.
* Follow up with candidates for missing or incomplete documents.
* Maintain accurate digital records of verified documents.
3. Offer Letter Generation
* Prepare and generate offer letters as per approved salary structures and company policies.
* Ensure accuracy of candidate details, designation, compensation, joining date, and employment terms.
* Coordinate with HR and recruitment teams for offer approvals and release.
* Track offer acceptance and maintain records of issued and accepted offers.
4. HR Operations & Reporting
* Maintain candidate and employee documentation in the HRMS.
* Update trackers for BGV, document verification, and offer letter status.
* Ensure timely completion of pre-joining formalities.
* Support onboarding activities and maintain confidentiality of employee information.
Required Qualifications & Skills
* Bachelor’s degree in Human Resources, Business Administration, or a related field.
* 1–3 years of experience in HR Operations, BGV, or HR Documentation.
* Good understanding of background verification and pre-employment documentation.
* Proficiency in MS Excel, MS Office, and HRMS tools.
* Strong attention to detail and organizational skills.
* Excellent communication and follow-up skills.
* Ability to handle confidential information with discretion.