JOB DESCRIPTION (JD)

HR Executive – Recruitment & Talent Acquisition

Company: SOPL
Department: Human Resources
Location: Chemical Manufacturing Plant-Pithampur
Reporting To: HR Manager / Head – HR
Job Type: Full-Time

1. Job Purpose

To manage the complete recruitment and selection process for SOPL, ensuring timely hiring of qualified and suitable candidates for plant operations, technical departments, and corporate functions while complying with company policies, safety requirements, and applicable statutory regulations.

2. Key Responsibilities

A. Recruitment & Talent Acquisition

- Understand manpower requirements from Production, Quality Control, Quality Assurance, Maintenance, EHS, Stores, Dispatch, Finance, Administration, and other departments.
- Coordinate with department heads and hiring managers to obtain approved manpower requisitions.
- Prepare and publish job advertisements on suitable job portals, social media platforms, consultants’ networks, and other recruitment channels.
- Source candidates through job portals, employee referrals, recruitment agencies, campus placements, walk-in interviews, and local hiring networks.
- Screen resumes based on qualifications, relevant experience, technical skills, salary expectations, and job requirements.
- Conduct initial HR screening and schedule interviews with departmental heads and technical interview panels.
- Coordinate technical interviews, practical assessments, and trade tests wherever required.
- Maintain a recruitment tracker showing vacancies, sourcing status, interviews, selections, offers, and joining status.
- Follow up with selected candidates for offer acceptance, documentation, notice-period management, and joining confirmation.
- Maintain a candidate database and build a talent pipeline for critical and recurring positions.

B. Recruitment for Chemical Manufacturing Operations

- Recruit suitable candidates for positions such as:
- Production Engineer / Production Officer
- Chemical Engineer / Process Engineer
- Plant Operator / Chemical Operator
- Quality Control Chemist / Laboratory Technician
- Maintenance Engineer / Mechanical Technician
- Electrical and Instrumentation Technician
- EHS Officer / Safety Officer
- Stores Executive / Warehouse Personnel
- Dispatch and Logistics Personnel
- Shift In-charge / Production Supervisor
- HR, Accounts, Purchase, and Administration staff




- Coordinate with technical teams to understand required qualifications, chemical-process experience, equipment knowledge, and shift-work requirements.
- Ensure candidates are assessed for relevant plant experience, safety awareness, PPE compliance, and ability to work in a manufacturing environment.
- Coordinate verification of qualifications, previous employment, references, and other background checks as per company policy.

C. Offer Management & Joining Formalities

- Coordinate salary discussions and approvals with the HR Manager and concerned department head.
- Prepare and issue offer letters and appointment documentation as authorized.
- Follow up with selected candidates to reduce offer dropouts and joining delays.
- Collect and verify joining documents, including identity proof, address proof, educational certificates, experience letters, and bank details, as applicable.
- Coordinate pre-employment medical fitness checks where required for the role.
- Ensure new employees complete induction, plant safety orientation, and required joining formalities before deployment.

D. Manpower Planning & Coordination

- Coordinate with department heads to identify current and future manpower requirements.
- Monitor vacancy ageing and hiring timelines.
- Support workforce planning for shift operations, expansion projects, and replacement hiring.
- Prepare periodic recruitment reports for management review.
- Identify recruitment bottlenecks and recommend cost-effective hiring methods.

E. HR Documentation & Compliance

- Maintain recruitment files, interview evaluation forms, candidate records, offer records, and joining documentation.
- Ensure confidentiality and appropriate handling of candidate personal information.
- Follow company recruitment policies and applicable employment laws.
- Coordinate with the HR and EHS teams to ensure role-specific statutory, medical, training, and safety requirements are completed.

3. Qualifications & Experience

- Education: MBA / PGDM in Human Resources or an equivalent HR qualification; graduates with relevant recruitment experience may also be considered.




- Experience: 2–5 years of experience in recruitment or talent acquisition, preferably in chemical, pharmaceutical, process, engineering, or other manufacturing industries.
- Experience hiring technical and shop-floor personnel will be an advantage.
- Knowledge of job portals, recruitment trackers, MS Excel, interview coordination, and offer management is required.

4. Required Skills

- Strong sourcing, screening, and candidate assessment skills.
- Positive communication, negotiation, and coordination abilities.
- Ability to manage multiple vacancies and meet hiring deadlines.
- Working knowledge of manufacturing and technical job profiles.
- Proficiency in MS Excel, email, HRMS, and recruitment portals.
- Good documentation, follow-up, and reporting skills.
- Ability to work with plant management, department heads, consultants, and candidates.

5. Key Performance Indicators (KPIs)

- Time taken to fill approved vacancies.
- Percentage of vacancies closed within the agreed timeline.
- Quality of hire and hiring-manager satisfaction.
- Offer acceptance and candidate joining ratios.
- Recruitment cost per hire.
- Percentage of new hires retained after 3 and 6 months.
- Accuracy and timely updating of recruitment records.
- Compliance with recruitment documentation and approval procedures.

6. Authority & Accountability

- Source and shortlist candidates against approved manpower requisitions.
- Coordinate interviews and recommend suitable candidates.
- Negotiate and communicate offers only within authorized salary limits.
- Escalate delays, critical vacancies, and recruitment challenges to the HR Manager.
- Ensure no candidate is offered employment without the required approvals.

7. Working Conditions

- Work primarily at the manufacturing plant or designated HR office.
- Coordinate with plant departments and candidates across shifts when necessary.
- Occasional travel for recruitment drives, campus placements, or recruitment agency meetings may be required.

8. Expected Outcome

Ensure that SOPL attracts, selects, and onboards competent employees in a timely and cost-effective manner, supporting uninterrupted plant operations, quality standards, workplace safety, and business growth.

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

- Commuter assistance
- Leave encashment
- Paid time off

Work Location: In person

📌 HR Officer (Pithampur)
🏢 Speciality Organics
📍 Pithampur