Key Responsibilities
-
• Manage project-level administrative operations in line with organizational policies and procedures.
• Ensure all procurement-related documents, approvals, quotations, invoices, and supporting records are complete and submitted to the Head Office (HO) as per policy guidelines.
• Receive, maintain, safeguard, issue, and track office assets such as laptops and other equipment based on approved requests.
• Maintain accurate asset registers and ensure timely recording of asset issuance, returns, transfers, and disposals.
• Coordinate with the IT services/vendor partner for repairs, upgrades, maintenance, and other IT-related requirements.
• Identify and onboard new hotels, meeting venues, and local vendors in accordance with organizational policies.
• Provide administrative support to the project management team, including documentation, record-keeping, correspondence, and coordination.
• Ensure smooth day-to-day administrative operations, including: o Courier and postal services o Office and equipment maintenance o Stationery procurement and management o Housekeeping and security coordination o Utility and facility-related requirements
• Maintain and regularly update vendor records, procurement data, AMCs, contracts, agreements, and administrative registers.
• Ensure proper documentation, filing, and storage of all administration-related records in both soft and hard copies.




• Coordinate and support periodic stock-taking and physical verification of assets across project centers and offices, including asset counting, condition verification, tagging, and documentation.
• Coordinate with program teams and employees to collect required vouchers and supporting documents and ensure timely processing of vendor payments.
• Coordinate local arrangements for bill and utility payments, wherever required.
• Identify and maintain relationships with reliable local vendors for regular administrative requirements.
• Support the project team with any other administrative or operational responsibilities assigned from time to time. Skills & Qualifications –
• Graduate's / Master's with 10
- 12 years of relevant experience in administration, operations, procurement, or project support.
• Strong negotiation and vendor management skills.
• Good knowledge of Advanced MS Excel and data management.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Valuable coordination, communication, and interpersonal skills.
• Positive and solution-oriented approach.
• Willingness to learn and adapt to new processes and responsibilities.
• Self-motivated and able to work independently.
• Strong team player with the ability to coordinate effectively with internal and external stakeholders.
• Willingness to travel to project centers/offices for administrative requirements. Please share your resume at [email protected] and [email protected] with the subject line "Administration”

📌 Administration (Bengaluru)
🏢 TNS India Foundation
📍 Bengaluru