Role Overview The Executive Assistant (EA) to the Director will serve as the right hand to the Director, ensuring smooth day-to-day operations, seamless coordination, and effective management of the Director ’s schedule, communications, and priorities. The EA will be a trusted partner, enabling the Founder to focus on high-impact activities, strategic decisions, and stakeholder engagement.

Key Responsibilities
1. Calendar & Schedule Management
· Manage the Founder’s complex calendar and coordinate internal/external meetings.
· Prioritize appointments, proactively resolve conflicts, and ensure optimal time allocation.
· Track key deadlines, events, and follow-ups. 2. Communication & Correspondence
· Act as the first point of contact for the Founder — screen, prioritize, and respond to emails, calls, and inquiries.
· Draft professional communications, briefs, and presentations on behalf of the Founder.
· Maintain confidentiality and handle sensitive information with discretion. 3. Meeting Preparation & Follow-Up
· Prepare agendas, briefing documents, and research notes for meetings.
· Record minutes, track action items, and ensure timely follow-up with stakeholders.
· Support the Founder in donor interactions, board meetings, and partner engagements. 4. Project & Task Coordination
· Assist in coordinating key initiatives and programs driven by the Founder.
· Monitor project timelines, track deliverables, and liaise with internal teams for updates.




· Act as a bridge in communication for recruitments and hiring done within the organization between management, HRD and the Candidate.
· Support fundraising efforts, outreach campaigns, and special projects. 5. Travel & Event Support
· Plan and book travel (domestic/international), accommodations, and logistics.
· Coordinate participation in conferences, speaking engagements, and events. 6. Office & Personal Assistance
· Provide administrative and operational support as required.
· Travelling related places as an when required.
· Manage expenses, reimbursements, and documentation for the Founder. Qualifications & Skills
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Education:
Bachelor’s degree (preferred: Business Administration, Communications, or related field).
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Experience:
10 + years in an EA, Chief of Staff, or similar role
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Skills:
o Exceptional organizational and multitasking skills o Strong written and verbal communication abilities o High emotional intelligence and discretion o Proficiency with MS Office/Google Workspace, task/project management tools o Ability to work independently and manage competing priorities o Comfort in a agile, mission-driven environment Key Attributes
· Trustworthy and reliable, with a high level of integrity
· Proactive problem solver with strong attention to detail
· Comfortable interfacing with donors, partners, and stakeholders
· Passionate about the mission and values of the trust Pay: ₹25,000.00
- ₹30,000.00 per month Work

Location:
In person

📌 EA to Director (Prahlad Nagar)
🏢 Toy Joy Tales
📍 Prahlad Nagar