Job Title: Billing cum Accounting Executive

Department: Finance & Accounts

Location: Changanassery

Employment Type: Full-Time / Permanent

Working Hours: 8:30 AM – 8:30 PM

Reporting To: Senior Accountant / Finance Manager / Billing Staff

Job Objective

The Billing cum Accounting Executive will handle both billing operations and accounting activities to ensure accurate financial documentation, compliance with tax regulations, and timely reporting. The role requires solid attention to detail, excellent organizational skills, and proficiency in ERP-based billing and accounting systems.

Key Responsibilities

1. Billing & Invoicing

• Generate and issue sales invoices, purchase invoices, and debit/credit notes.

• Ensure accurate and timely billing to customers or clients.

• Coordinate with sales and dispatch teams for smooth invoice processing.

• Maintain and update invoice registers for easy retrieval and audit readiness.

• Manage and reconcile accounts receivable; follow up on outstanding payments.

• Communicate with customers to resolve billing-related queries and delays.

2. Daily Accounting Tasks

• Record day-to-day journal entries and maintain ledgers for all financial transactions.

• Post entries for sales, purchases, receipts, and payments in accounting software (e.g., Tally ERP 9 / Tally Prime / GOFRUGAL / any SQL-based ERP system).

• Maintain cash books, bank books, and petty cash records.

• Reconcile bank statements and report any discrepancies.

3. Taxation & Compliance





• Prepare and maintain data for monthly/quarterly financial statements.

• Assist with statutory audits and internal audits.

• Ensure compliance with government regulations related to GST, TDS, and other tax requirements.

4. Reporting & Coordination

• Generate daily, weekly, and monthly reports on cash flow, customer balances, and receivables.

• Coordinate with banks, suppliers, and clients for accounting and payment-related matters.

• Support external auditors during audits and inspections.

• Assist in preparing trial balance, profit and loss account, and balance sheet summaries.

Qualifications & Experience

Criteria Requirement

Education Bachelor’s degree in Commerce / Finance / Accounting (BCom , MCOM , MBA preferred). Experience with ERP billing systems is essential.

Experience Minimum 1–3 years in a similar billing or accounting role.

Software Skills Tally ERP / GOFRUGAL / any ERP system, MS Excel, MS Word

Language Skills Fluency in English and Malayalam (Hindi is an added advantage)

Others Basic working knowledge of GST, TDS, and Indian accounting standards

Key Skills & Competencies

• High accuracy in numerical data and billing

• Proficiency in accounting and ERP software

• Strong command of Excel (VLOOKUP, Pivot Tables, basic formulas)

• Effective verbal and written communication

• Ability to manage multiple tasks and meet deadlines

• Ethical, dependable, and detail-oriented

📌 Accounting Executive (Vazhappally)
🏢 Binu j mancherikalam
📍 Vazhappally