We are looking for an experienced Admin Executive with 3–5 years of experience in administration, vendor management, facilities coordination, and general office administration. The candidate will be responsible for managing day-to-day administrative activities, vendor coordination, office facilities, employee requests, guest management, and related documentation.
Experience:
3-5 years of experience in handling administration job
Education:
Any Bachelor degree Printing & Stationery.
- Taking care requests related to Visiting Cards/ID cards etc.,
- Managing the stock of Letter heads /Envelops etc.
- Managing stationery stocks & preparing monthly requirements. Vendor Management:
- Communication with vendors related to their service issues.
- Talking to vendors for arranging Invoices related to various services
- Arranging Quotations for admin related requirements
- Checking and processing of Invoices by making necessary entries.
- Preparing rate contract letters
- Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
- Use to compare quotations of competitive vendors, sample testing,
rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation. General Admin.
- Booking of hotel accommodation for guests
- Arranging transportation for guests.
- Communication with guests & sr. management.
- Processing of all he admin invoice in Tool
- Workstation Allocation for current hires
- Assigning Cupboard and Drawers
- Preparing necessary documents for Mobile/Data card Connection based on approvals
- Managing and updating Workstation database
- Handling employees requests related to vehicles for inter office movement
- Handling shuttle between Silk board Metro & Office.
- Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
- Parking space management.
- Managing day to day activities.
- Handling corporate tie-ups with all-star category hotels.
- Company vehicle management.
- Coordination with local Police/Authorities for routine checkup in the facility area.
- Front office & Guests Management:
- Visitors Management.
- Handling Insurance for employees as well as vehicles.