Key Responsibilities:

1. Team Coordination & Task Management

- Follow up with internal teams on deliverables and KRAs.
- Track progress, maintain checklists, and ensure accountability on assigned tasks.
- Handle MIS updates and support task tracking systems.
- Support the overall operations and ensure timely closure of action points.

2. Calendar, Meetings & Travel Management

- Schedule and coordinate meetings, internal reviews, and external stakeholder calls.
- Manage travel itineraries, logistics, and accommodations.
- Prepare and circulate minutes of meetings and follow-up on pending actions.

3. Event & Project Execution

- Assist in conceptualizing, budgeting, and executing IAMAI events, roundtables, and conferences.
- Coordinate across internal teams and vendors for smooth event delivery.
- Support in post-event documentation such as press releases and reporting.
- Maintain and manage event databases and logistics trackers.

4. Strategic Projects & Research

- Assist in ongoing research initiatives and policy-linked projects.
- Liaise with knowledge partners, members, and stakeholders for required inputs.
- Contribute to drafting internal notes, reports, and communication material as needed.

5. Stakeholder & Communication Support

- Be the first point of coordination for external vendors, member organizations, and partners.




- Maintain confidentiality in scheduling and communications.
- Draft qualified communications and follow up for updates as required.

6. Operational Excellence & Admin Coordination

- Provide administrative support to the reporting manager and department.
- Manage expense reports, documentation, and internal filing systems.
- Ensure compliance with internal processes related to procurement, budgeting, and reimbursements.

8. Vendor & Partner Management

- Negotiate and liaise with vendors for services and logistics related to meetings, events, or strategic partnerships.

9. Flexibility & Ownership

- Be open to extended working hours during critical project timelines or events.
- Display initiative, responsibility, and commitment to team goals.

Required Skills and Competencies:

- Strong organizational and multitasking abilities
- Excellent communication skills verbal and written
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Ability to work with cross-functional teams and external stakeholders
- High level of professionalism and discretion
- Exposure to Fintech, research projects, or digital lending, wealth management, insurance, Regtech is a plus

📌 Executive Assistant (Mumbai)
🏢 Internet and Mobile Association of India
📍 Mumbai