Role Overview

We are seeking a proactive, organized, and highly responsible Executive Assistant & Administration Executive with approximately 2 years of experience to provide executive and administrative support to the management team. The ideal candidate will possess excellent communication, coordination, organizational, and multitasking abilities, with a strong focus on maintaining operational efficiency and professionalism.

Key Responsibilities

Executive Support

- Manage executives' calendars, appointments, meetings, and schedules efficiently.
- Organize meeting agendas, prepare minutes of meetings (MoMs), and ensure timely follow-up on action items.
- Assist management in prioritizing daily tasks and commitments.

Task & Follow-up Management

- Track ongoing assignments, pending tasks, and project timelines.
- Coordinate with internal teams to ensure timely completion of deliverables.
- Provide regular status updates to management on key activities.

Office Administration

- Oversee day-to-day administrative operations to ensure smooth office functioning.
- Coordinate with vendors and service providers for office maintenance and administrative requirements.
- Monitor and manage office supplies, stationery, and inventory.

Documentation & Record Management

- Maintain accurate reports, trackers, records, presentations, and confidential documents.
- Organize and update administrative files and documentation for easy accessibility.
- Ensure proper record maintenance and document control.

Coordination & Communication

- Act as a central point of coordination between management, employees, vendors, clients, and external stakeholders.




- Facilitate effective communication and ensure timely information flow across departments.
- Support cross-functional coordination for various business activities.

Travel & Event Management

- Plan and coordinate domestic and international travel arrangements, including bookings and itineraries.
- Organize meetings, conferences, client visits, and company events.
- Manage logistics and ensure smooth execution of scheduled events.

Confidentiality & Professionalism

- Handle confidential business information with integrity and discretion.
- Maintain professional communication and represent the organization with a high level of professionalism.
- Support management with ad hoc administrative and executive tasks as required.

Required Skills & Competencies

- Minimum 2 years of experience in Executive Assistant, Personal Assistant, Administration, or a similar role.
- Excellent verbal and written communication skills.
- Solid organizational, planning, and time management abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint) and/or Google Workspace.
- Strong coordination, follow-up, and multitasking skills.
- Good problem-solving and decision-making abilities.
- High attention to detail and accuracy.
- Ability to work independently while managing multiple priorities.
- Professional attitude with a proactive, responsible, and solution-oriented approach.
- Ability to maintain confidentiality and handle sensitive information with discretion.

Eligibility Criteria

- Education: Bachelor's degree in any discipline.
- Experience: Minimum 2 years in Executive Assistance, Administration, Office Coordination, or a related role.
- Preferred: Experience supporting senior management or leadership teams in a corporate environment.

📌 Executive Assistant (Surat)
🏢 Recruto Alliance
📍 Surat