Roles and Responsibiliies

Bookkeeping The core of the role.

- Verify entries in Tally — journal, purchase, sales, payment, receipt, contra — entity-wise, with correct ledger grouping, cost centres and narrations
- A clean, consistent chart of accounts across entities so they can be compared
- Inter-company transactions — funds moved between entities identifiable and matched on both sides at all times
- Fixed asset register; depreciation under both Companies Act and Income Tax methods
- Rental and property income; investment transactions including the data needed for capital gains
- Month-end provisions, accruals and prepaid amortisation
- Books kept permanently audit-ready — any entry traceable to its supporting document within minutes

Reconciliations

- Bank reconciliation for every account of every entity, closed in the first week of the following month
- Vendor and customer ledger reconciliations — differences resolved, not carried forward
- GSTR-2B vs purchase register, with vendor follow-up on mismatches
- 26AS / AIS vs books for TDS credits
- Inter-company balance matching, monthly
- Zero suspense or unadjusted balances at month end

GST

- GSTR-1 and GSTR-3B preparation and filing for all registered entities
- Input tax credit management — eligibility, blocked credits under section 17(5), reversals, 2B matching discipline
- Reverse charge identification and payment
- E-invoicing and e-way bills where applicable
- GSTR-9 / 9C data preparation with the CA firm
- Notices and departmental queries, with proper working papers

Direct taxation

- TDS — correct sections and rates, monthly challans, quarterly returns (24Q, 26Q), Form 16 and 16A,



correction statements
- Advance tax computation and payment on schedule
- Income tax returns — data preparation for all entities, and the founder's personal return, coordinated with the CA firm
- Tax audit data and schedules
- Workings that support every position taken, so an assessment can be answered without reconstruction

Compliance calendar

- Own and drive the compliance calendar across every entity. No due date should ever be tracked by the founder
- Professional Tax, PF and ESIC coordination as applicable
- LLP annual filings (Form 8, Form 11) and company filings, prepared in-house and filed with the CA firm

Reporting

- Monthly reporting pack by an agreed date — entity-wise P&L;, balance sheet, trial balance, supporting schedules
- Debtor and creditor ageing, with items needing attention flagged
- Cash flow tracker — actual receipts and payments recorded accurately, statutory outflows scheduled in advance
- Audit schedules, and first point of contact for statutory and tax auditors
- A short note each month on anything that looks wrong. This is not optional

Requirement

- Proven history of independently maintaining a full set of books rather than doing data entry under someone else's review.




- Personally prepared and filed GSTR-1 and GSTR-3B rather than just preparing data for someone else to file.
- End-to-end TDS handling including correct sections, rates, thresholds, monthly challans, quarterly returns (24Q, 26Q), and Form 16/16A.
- Hands-on experience with bank, vendor, GSTR-2B, and Form 26AS reconciliations.
- Working proficiency in Excel lookups, pivot tables, and SUMIFS formulas.
- Experience with property accounting, rental income, TDS u/s 194-I, and Capital Work in Progress (CWIP).
- Experience with investment accounting, individual ITR preparation, and specific LLP compliance like Form 8 and Form 11.
- Experience taking books up to finalisation with complete audit schedules.
- Operates with a systematic, trackable approach to managing due dates and consistently closing books to a strict monthly deadline.
- Absolute commitment to ethical, fully-audited, on-the-books accounting practices with complete transparency.
- Clear written and spoken English for writing vendor emails and replying to departmental notices, working knowledge of Marathi and Hindi, and practical habits regarding financial confidentiality.
- Proactive mindset evidenced by a history of building tracking systems, templates, or SOPs, and cleaning up messy inherited books.
- Receptive to feedback, comfortable having work reviewed by the founder and external CA firms, and willing to document and hand over processes.
- Average tenure of 18+ months across the last three roles, with a clear motivation for seeking an execution-focused, reliable, long-term ownership role rather than an FP&A; or CFO track

📌 Senior Accounts Manager (Pune)
🏢 HireGenie
📍 Pune