Job Posting: Executive Assistant to the Directors
Job Description: Reporting directly to the Directors, the Executive Assistant provides executive
support in a one-on-one working relationship. The Executive Assistant serves as the primary point of
contact for internal and external constituencies on all matters pertaining to the Office of the
Directors. The Executive Assistant also serves as a liaison to the board of Directors and senior
management teams; organizes and coordinates executive outreach and external relations efforts;
and oversees special projects. The Executive Assistant must be creative and enjoy working within a
small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with
strong written and verbal communication, administrative, and organizational skills, and the ability to
maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to
work independently on projects, from conception to completion, and must be able to work under
pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities Executive
Support

Completes a broad variety of administrative tasks for the Directors including managing an
extremely active calendar of appointments; completing expense reports; composing and
preparing correspondence that is sometimes confidential; arranging complex and detailed
travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates, and ensures the DIRECTORS's schedule is followed and respected.
Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the
DIRECTORS's time and office.
Communicates directly, and on behalf of the Directors, with Board members, donors,
Foundation staff, and others, on matters related to DIRECTORS's programmatic initiatives.
Researches, prioritizes,



and follows up on incoming issues and concerns addressed to the
Directors, including those of a sensitive or confidential nature. Determines appropriate course
of action, referral, or response.

Provides a bridge for smooth communication between the Director office and internal
departments; demonstrating leadership to maintain credibility, trust and support with senior
management staff.
Works closely and effectively with the DIRECTORS to keep him/her well informed of
upcoming commitments and responsibilities, following up appropriately. Acts as a
"barometer," having a sense for the issues taking place in the environment and keeping the
Directors updated.
Provides leadership to build relationships crucial to the success of the organization and
manages a variety of special projects for the Directors, some of which may have
organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that facilitate
the DIRECTORS's ability to effectively lead the company.
Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on
projects to successful completion, often with deadline pressures.
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Board Support and Liaison
Adhere to compliance with applicable rules and regulations set in bylaws regarding board
and board committee matters, including advance distribution of materials before
meetings in electronic/paper format.
Senior Management Liaison
Participates as an adjunct member of the Executive Team including assisting in scheduling
meetings and attending all meetings




Assists in coordinating the agenda of senior management team meetings and off-sites, and
all- staff meetings
Facilitates cross-divisional coordination of travel and outreach plans
Communications, Partnerships, and Outreach
Ensures that the Directors's bio is kept updated and responds to requests for materials
regarding the Directors and the organization in general
Edits and completes first drafts for written communications to external stake holders
Strategic Initiatives
Works with the Strategic Initiatives team in coordinating the Directors's outreach activities
Follows up on contacts made by the Directors and supports the cultivation of ongoing
relationships
Edits all, and creates acknowledgement letters from the Directors to donors
Qualifications
Solid organizational skills that reflect ability to perform and prioritize multiple tasks
seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders,
including staff, board members, external partners and donors.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Emotional maturity
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various
competing demands, and demonstrate the highest level of customer/client service and
response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced
environment
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Education and Experience Requirements
Bachelor's degree required.
Experience and interest in internal and external communications, partnership
development,
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and
Social Media web platforms.

📌 Executive Assistant To Director (Ahmedabad)
🏢 Zuvay Technologies
📍 Ahmedabad