Key Roles & Responsibilities

A. Capex / Project Payable Management

- Manage the complete Capex / Project Payable cycle, from Purchase Requisition (PR) and Purchase Order (PO) to invoice verification, accounting and final payment.
- Review and verify vendor invoices against approved POs, contracts, goods receipt notes (GRN), service entry sheets (SES) and other supporting documents.
- Ensure accurate and timely booking of project-related vendor invoices in SAP S/4HANA.
- Ensure appropriate accounting, GST & TDS compliance, cost allocation and documentation of capital expenditure in accordance with company policies, tax laws and applicable accounting standards.

B. Vendor Advances & Open Item Management

- Process vendor advances in accordance with approved POs, contractual terms and company policies.
- Track and monitor advances paid to vendors against respective POs, projects and milestones.
- Ensure timely adjustment and settlement of advances against vendor invoices.
- Maintain advance tracking records, reconciliation statements and ageing reports.
- Monitor vendor open items, conduct periodic reconciliations and ensure timely resolution of outstanding balances, debit balances and unreconciled items.
- Follow up with vendors and internal stakeholders for pending invoices, advance adjustments, credit notes and other outstanding matters.
- Tracking of Retention as per PO terms.

C. Payment Processing & Coordination

- Prepare periodic payment proposals for submission to the Corporate Payable Team, in line with approved payment terms.
- Coordinate with the Corporate Accounts Payable Team for timely processing and release of project-related vendor payments.
- Prepare and coordinate payment files for bank term loan (TL) disbursements, ensuring compliance with bank requirements and supporting documentation.
- Monitor payment status and maintain records of payments made against respective POs, projects and vendors.
- Ensure appropriate approvals and adherence to the company's payment policies.

D.



Stakeholder Coordination

- Act as the key Finance & Accounts representative at the plant for all Capex / Project Payable-related matters.
- Assist in monthly, quarterly and annual book closure, including provisions for unbilled liabilities and reconciliation of CWIP.
- Coordinate with Project, Purchase, Plant Operations, Engineering and Corporate Accounts teams to ensure smooth processing of project transactions.
- Follow up with the Project and Purchase teams for pending PRs, POs, amendments, work completion certificates, GRNs, SES and invoice-related clarifications.
- Liaise with the Corporate Finance Team for payment approvals, accounting matters, fund requirements and financial reporting.
- Facilitate timely resolution of vendor payment queries and project-related accounting discrepancies.
- Support the Finance Team in project cost monitoring & cash flow planning
- Support SAP-related process improvements, data accuracy and reporting automation

E. Fixed Assets Module

- Ensure proper coordination with the Fixed Assets (FA) module team for accurate accounting, classification and capitalization of project-related expenditure.
- Ensure timely transfer of completed project costs from CWIP to Fixed Assets, in coordination with the FA Team.
- Ensure compliance with corporate accounting policies, capitalization guidelines, and approval matrix and prescribed procedures.
- Ensure proper documentation and reconciliation of project expenditure with CWIP and Fixed Asset records.

F. MIS & Reporting

- Prepare and maintain periodic MIS reports relating to Capex / Project Payables, vendor advances and outstanding liabilities.
- Generate and maintain advance ageing, vendor outstanding, payment status and open PO reports.
- Monitor and report project commitments, pending invoices, unadjusted advances and overdue payments.
- Ensure timely and accurate feeding, updating and validation of MIS data in the prescribed formats.
- Provide relevant financial data and supporting schedules for management reviews, audits and other reporting requirements.

📌 Executive / Sr. Executive - Accounts & Finance (Capex) (Ahmedabad)
🏢 UNISON PHARMACEUTICALS
📍 Ahmedabad