*Job Description Senior Facilities & Admin Manager*

1. *Position Details*

- *Location:* Andheri East, Mumbai
- *Experience:* Minimum 3 years
- Age Range: 25–37 years
- Qualification: Graduate
- CTC Range: ₹4 lakh–₹7 lakh per annum

2. *Company Overview*

A well-established organisation with a presence since 1978, engaged in renting office spaces owned or developed by the company across Mumbai, along with investments in the stock market.

The organisation is seeking a dynamic, organised and service-oriented Senior Facilities & Admin Manager to manage a modern ground-plus-eight-floor building, ensure smooth day-to-day operations and provide a positive experience for tenants.

3. *Job Summary*

The Senior Facilities & Admin Manager will be responsible for the overall coordination of building facilities, maintenance, housekeeping, vendor management, procurement and administrative activities. The candidate should possess practical technical knowledge, negotiation skills, cost-control capabilities and a friendly, helpful approach.

4. *Key Responsibilities*

- Appoint, coordinate and monitor AMC vendors for air conditioning, fire-fighting systems, pest control and other building services, ensuring timely servicing.
- Coordinate gardening, carpentry, electrical, plumbing, air-conditioning, painting and other repair and maintenance activities.
- Supervise housekeeping activities and monitor cleanliness and quality of work.
- Handle basic computer and administrative requirements, including MS Word, Excel, Outlook and Google Workspace.
- Coordinate networking requirements and troubleshoot minor computer-related issues.
- Obtain and compare quotations for administrative supplies, stationery and IT-related products to optimise costs.
- Negotiate with vendors, manage procurement and maintain inventory records.
- Coordinate new office set-ups and related administrative activities.
- Manage the sale,



disposal or removal of old office furniture and equipment.
- Use ChatGPT or other AI tools to improve administrative efficiency and productivity.
- Maintain a qualified, cheerful and helpful approach while interacting with tenants, vendors and stakeholders.
- Communicate confidently in English. *English proficiency is mandatory for this role.*

*Candidate Questionnaire*

Please complete the following details and answer the questions accurately.

A. *Basic Information*

- *Full Name:*
- *Contact Number:*
- *Email ID:*
- *Current Residential Location:*
- *Highest Educational Qualification:*
- *Current Company:*
- *Current Designation:*
- *Total Years of Work Experience:*
- *Years of Experience in Facilities and Administration:*
- *Current CTC:*
- *Expected CTC:*
- *Notice Period / Earliest Joining Date:*
- *Age:*
- Are you comfortable working at Andheri East, Mumbai? (Yes/No)
- How many years of hands-on experience do you have in facility management and administration?
- Have you managed AMC vendors for air conditioning, fire-fighting systems, pest control, lifts or other building services? Please specify.
- How do you track AMC schedules, preventive maintenance, breakdown calls and vendor service reports?
- Describe your experience coordinating electrical, plumbing, carpentry, painting and other repair work.
- Have you supervised housekeeping staff or an outsourced housekeeping agency? How do you monitor cleanliness and quality of service?
- Have you coordinated with security agencies, fire-safety vendors, lift-maintenance agencies or other building-service providers? Please elaborate.
- Have you coordinated a new office set-up, shifting, renovation or workplace-readiness project?
- How Proficient are you with MS Office & Google Workspace?

Thanks & Regards,

Swapnil Gadkari

Contact: ‪‪‪‪91 93263 40194

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LinkedIn: https://www.linkedin.com/in/space-consultancy-220714369/

📌 Senior Facilities & Admin Manager (Mumbai)
🏢 Sonali Enterprises
📍 Mumbai